Administrative Support Specialist

About the role

Nakupuna Consulting is seeking an Administrative Support Specialist to support the Program Office leadership of PMS-317, managing a portfolio of weapon systems and capabilities under PEO Ships. This role involves close collaboration with the Nakupuna Project Manager.

Responsibilities

• Aid in coordinating Program Office calendars and creating travel orders.
• Provide general administrative support and manage correspondence.
• Support drafting naval messages and official correspondence.
• Assist in the development and writing of awards and letters of appreciation.
• Update and maintain Program Office instructions, policies, procedures, and related documentation.
• Generate and deliver technical letters and memoranda, including meeting agendas and minutes.
• Schedule and coordinate meetings, preparing agendas and tracking action items.
• Support the Program Office in executing planned and emergent tasks, such as drafting briefing packages and responding to audits.
• Capture, document, and manage program lessons learned.
• Develop program spreadsheets and graphics as needed.
• Coordinate software updates and IT requirements with the CIO office.
• Support equipment upgrades, software requests, and network problem resolution.
• Provide documentation support, including scanning documents into searchable archives.

Requirements

• 5+ years of professional experience in operations and administrative support.
• Good communication skills and multi-tasking abilities.
• Experience with Defense Travel System (DTS).
• Ability to communicate effectively with government senior level personnel.
• Must be a US citizen with the ability to obtain a CAC and a Secret clearance.
• Physical requirements: ability to perform repetitive motions, engage in audible communications, and sit for extended periods.

Qualifications

• Education and experience as outlined in the experience section.

Skills

• Proficiency in Microsoft Office Suite.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• Experience with program management tools and processes.
• Knowledge of Navy and defense-related terminology and protocols.

Benefits

The Nakupuna Companies offer a competitive benefits package, including health insurance, retirement plans, and paid time off.

Pay

The projected compensation range for this position is $85,000 to $105,000 annually.

Schedule

Full-time position based in Washington Navy Yard.