Administrative Support Specialist B-1 Div (WBN) - 01.2.01

Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With more than 1,700+ team members, 1,500+ AI & data experts, and 100+ prime contracts, we deliver on a scale and with purpose. We've been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 list of Fastest-Growing Private Companies in 13 of the past 14 years. Credence is a welcoming environment for those looking to grow and make a meaningful impact.

About the Role

This position supports the B-1 Lancer Division (AFLCMC WBN) at Tinker AFB, OK. The B-1 Lancer division manages readiness and provides logistical, modification, engineering, and technical support for the B-1 aircraft system. This division ensures U.S. airpower through acquisitions excellence by delivering modernization, sustainment, and support to the AF's fleet of B-1 aircraft on-schedule and on-cost.

Responsibilities

• Perform a wide range of support activities including working with functional managers, outside agencies, contractor personnel, and program office customers concerning preparation of technical material, management presentations, and other materials in support of meetings, minutes, agendas, and compilation of briefings.
• Gather a variety of program information; assist in pre-acquisition and acquisition strategy planning and implementation; assist in the development of executive documentation and milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation.
• Implement documentation reviews.
• Support the planning, formulation, editing, development, coordination, and publication of finished products (e.g., program documentation, plans, directives, reports, briefings, and other presentations) in requested media and format, ensuring compliance with AECA, DoD policies, and other government correspondence guidance.
• Maintain Outlook calendars and schedules of leadership personnel to facilitate office operations; answer and make telephone calls, conveying messages for government personnel.
• Assist in generating and implementing procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence, and action items.
• Review documents for accuracy of data, procedure compliance, and error-free documentation of sensitive data.
• Use computer applications (Microsoft Office suite) to produce databases, spreadsheets, graphics, and other specialized products; facilitate the use of standardized automated forms such as organizational charts, pyramid alert/recall rosters, shelter-in-place rosters, travel orders, performance reports, awards, and materials procurement.
• Provide support to the VTC manager, assist with VTC bridge scheduling, and interface with the VTC maintenance contractor.
• Plan and coordinate meetings, including VTC and room set-up, ensuring sufficient seating, name placards, and other duties as needed.
• Support internal and external briefings and reports by producing visual aids (slides, viewgraphs, briefing charts, and other graphics) using appropriate software applications and SharePoint.
• Improve internal management processes by proposing and implementing improvements to visual, computer-based communications.
• Monitor, open, and close conference rooms; coordinate and set up conference rooms, including scheduling, cancellations, and VTC scheduling or telecom.
• Track office supplies and ensure adequate levels of consumable items needed for presentations/graphics.
• Assist divisional focal points with semi-annual self-inspections processes; serve as SIP administrator for MICT, including assigning checklist permissions, loading checklists, assisting with administrative issues, and maintaining a tracking system for deficiency identification and corrective actions.
• Serve as the Enterprise Information Management (EIM) SharePoint and Wright-Patterson Electronic Records Management (WPERM) records custodian; maintain official file plans using AFRIMS or other appropriate information management systems.
• Maintain and distribute emergency management procedures; update the EIM SharePoint site with correspondence guidance and other information.
• Verify the accuracy of data inputs for the divisional Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).
• Support divisions by taking meeting attendance, meeting minutes, and making travel arrangements for government personnel, including interfacing with the F/B Directorate Lead DTA and site DTS help desk on all DTS issues.
• Prepare and review authorizations and vouchers for completeness and accuracy; ensure expenditures are allowable and pre-approved by the AO with receipts attached.
• Update and train all travelers on the usage of DTS; assist government travelers with travel orders and vouchers for CONUS and OCONUS travel; report unsolved issues to the DTMO Travel Assistance Center.
• Perform workflow management functions to ensure timely responses to internal and external suspenses and taskings, including receiving, analyzing, assigning, tracking, consolidating, coordinating, and archiving responses.
• Manage, coordinate, and control activities for inquiries from HQs and F/B Directorate staff; prepare responses for directorate SOCCER taskings; collaborate with F/B Directorate TMT Leads and assist in managing tasks from the AFMC TMT database.
• Support the organization battle staff and unit control center by facilitating communications and providing administrative support.
• Monitor the division organizational email account (i.e., workflow) and distribute information or execute taskings as required, providing responsive support to directorate leadership and divisions.

Requirements

• Must have a secret clearance.
• Master's or Doctorate Degree in a related field and ten (10) years of experience in the respective technical/professional discipline, five (5) years of which must be in the DoD; OR
• Bachelor's Degree in a related field and twelve (12) years of experience in the respective technical/professional discipline, five (5) years of which must be in the DoD; OR
• Fifteen (15) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight (8) years of which must be in the DoD.
• Handle all official records in accordance with AFI 33-322, Records Management and Information Governance Program.

Why This Role Matters

• Real-World Impact — Your work will support defense and health agencies where AI solutions directly contribute to national security and public well-being.
• Growth-Oriented Environment — Learn from technical leaders, innovate within Agentic AI, and mentor those around you in AI best practices.
• Culture of Empowerment — You'll be part of a team that values innovation, trust, collaboration, and mission success.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development