Administrative Support Specialist 1

What Would You Do?

• Plans and organizes workflow/tasks.
• Sets priorities to meet goals and deadlines.
• Applies independent judgment and problem-solving skills; handles difficult situations.
• Demonstrates extensive working knowledge of applicable laws, policies, and procedures.
• Reviews and maintains department procedures and work instructions.
• Oversees quality control; ensures procedures are followed; compliance with law.
• Affords support as needed to conduct elections in compliance with state and federal election laws.
• Carries out the policies of the Elections Office to voters’ highest expectations.
• Becomes knowledgeable in the use of software applications essential to department functions.
• Interfaces with coworkers and members of the public, primarily voters.

What You Need To Have:

• Experience – Clerical experience preparing, processing, and maintaining administrative records.
• High school diploma and 3 years of experience as described above; or
• Associate degree in a related field and 1 year of experience as described above; or
• Bachelor’s degree within a related field and some experience as described above.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
• Highly desirable:
  • MS Word.
  • MS Excel.
  • VR Database.

Knowledge, Skills and Abilities:

• Knowledge of business English, spelling, punctuation, and arithmetic.
• Knowledge of modern office methods, practices, and procedures.
• Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
• Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services.
• Knowledge of modern recordkeeping practices.
• Knowledge of County functional and structural organization.
• Knowledge of use of word processing equipment.
• Skill in the operation of a typewriter and in taking and transcribing of dictation.
• Skill in making formal oral presentations to staff.
• Ability to work independently on complex and confidential secretarial tasks.
• Ability to keep complex records and assemble and organize data and prepare summaries of reports from such records.
• Ability to apply computer applications and software.
• Ability to compose routine and technical letters and memoranda.
• Ability to make minor decisions in accordance with County ordinances and practice.
• Ability to establish and maintain effective working relationships as necessitated by the work.

Our Benefits:

• Rank among the top in the area!
• Strong retirement through the Florida Retirement System (FRS) with investment and pension options.
• Deferred compensation programs.
• Wellness centers.

Want To Learn More?

• Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Pay & Schedule:

Monday - Friday, 8am - 5pm. However, must be able to work flexible hours (evenings and weekends) during elections. May be required during declared emergencies.

Benefits:

• Rank among the top in the area!
• Strong retirement through the Florida Retirement System (FRS) with investment and pension options.
• Deferred compensation programs.
• Wellness centers.