Administrative Support Specialist

Minimum Qualifications

• High school diploma or GED; business school experience and/or college experience preferred
• Two years of experience in secretarial work; three to four years of progressively responsible office experience preferred; or an equivalent combination of training and experience
• Ability to perform a full range of administrative, secretarial, and routine functions in support of the budget division and department tasks
• Basic knowledge of accounting principles to include expenditure and budget preparation
• Ability to perform arithmetic calculations and competency to prioritize work assignments
• Ability to communicate effectively orally and in writing
• Ability to operate personal computer and related software and other standard office equipment
• Ability to develop and maintain effective working relationships with internal and external customers
• Current valid driver's license and good driving record required. Based on the Virginia DMV point system, record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months. Out of state driving records must be obtained by applicant and presented at time of interview. Records must reflect at least three years of history and be dated within thirty days of interview date.
• Pre-employment drug testing, FBI criminal background check (to include polygraph examination), and education/degree verification required
• This position is subject to working in high security areas governed by the US Department of Justice's "Criminal Justice Information Services (CJIS) Security Policy" and therefore requires successfully passing a more stringent criminal background check
• This position is considered Safety Sensitive and is subject to random drug and alcohol testing

Duties

• Processing blanket purchases, creating and receiving regular purchase requisitions and entering cash receipts for the department
• Assisting the budget administrator with special projects and quarterly reporting for grants
• Coordinating all department travel arrangements for training and conferences to include reconciliation of travel card
• Assisting the accountant with the monthly purchasing card reconciliation
• Assisting in document collection for audit requests at year end
• Ordering office supplies and reconciling the monthly supply invoices for processing and fuel reports
• Performs other work as required and assigned by division

Schedule

Approximately 40 hours/week; Monday - Friday; 8:00 a.m. - 4:30 p.m.

Work Location

Sheriff's Office

This response is AI-generated, for reference only.