Administrative Staff Assistant (Long-Term Temporary)

Duties And Responsibilities

• Coordinate, plan and execute UFS Plenary and Planning meetings as well as Executive Committee and SUNY Voices meetings.
• Communicate with hosting campus teams and campus leadership.
• Work with host campuses and hotel staff to schedule, coordinate, manage and support three multi-day plenary and two multi-day planning meetings annually.
• Manage event organization, budgets, and expenditures, including hotel identification and contracting and arrangements for attendee travel supported by the Faculty Senate.
• Coordinate and/or process Senators' travel expenses according to the current procedure.
• Meet with host campuses' administration and staff prior to meetings.
• Schedule and coordinate additional committee meetings, including travel, and conference calls.
• Maintain multi-year Plenary and Planning meeting schedule.
• Cookordinate, manage and support other meetings and conferences as determined by the President, e.g., joint UFS-FCCC Training Workshops, Public Good U, etc.
• Maintain University Faculty Senator and committee member appointment terms calendar.
• Provide daily support to the Faculty Senate President.
• Manage the day-to-day activities required to support the Faculty Senate office.
• Provide overall continuity of the office and complying to all UFS and SUNY standards, rules, regulations, policies, procedures for all activities of the UFS.
• Monitor and maintain Faculty Senate budget.
• Process UFS reimbursements, vendor payments, and reconciliations.
• Communications
• Maintain and update UFS website in coordination with UFS Communications Committee.
• Aid the UFS Communications Committee to maintain UFS digital repository with the most up-to-date documents and resources.
• Cookordinate UFS use and training on collaboration platforms, e.g., Teams, Zoom, etc.

Required Job Requirements

• Associate's degree in an appropriate field and combined experience.
• Demonstrated judgment and discretion in matters of confidentiality.
• Motivated, reliable, resourceful and flexible.
• Excellent writing skills and editing expertise.
• Excellent Organizational Skills, Including Experience In Event Planning.
• Excellent communications skills.
• Excellent computer skills with complete knowledge of Microsoft Office, including Excel and PowerPoint, and telecommunications platforms.
• Ability to work independently and without supervision.
• Preferred Bachelor's degree in an appropriate field.
• Experience With Website Editing.
• PREFERRED Experience with SUNY and/or State rules, regulations and procedures.

Additional Information

• Applicants must be currently authorized to work in the United States on a full-time basis.
• VISA sponsorship is not available for this position.
• The range for this position is $60,000-$70,000 annually.
• This is a long-term temporary position anticipated for up to 6 months.
• Ability to travel several times per year to UFS meetings, sponsored events, and convenings; requires overnight travel.
• SUNY System Administration Benefits
• SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY.
• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.

Benefits

• NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.
• Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter.
• Please see our UUP benefits summary for additional information.
• SUNY System Administration Benefits
• SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY.
• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.