Administrative Project Coordinator

About the role

We're looking for an Administrative Project Coordinator who can support our dynamic team in the Power sector. Your role will involve coordinating projects, managing documents, and assisting with various administrative tasks.

Responsibilities

• Work with multiple Project Managers and multiple disciplines as needed.
• Cook with Project Managers and Project Accountants to assist with internal project approval preparation, coordinate with subconsultants to draft agreements/proposals, and coordinate completion of required HDR compliance forms.
• Aid the project team with project activities including project budget tracking, project management plans, quality plans, safety plans, deliverable schedules, scheduling team meetings, and project closeout.
• Aid the project team with project documentation through typing, recording, formatting, and organizing project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files and documents within specified software programs.
• Apply company quality assurance guidelines and procedures for project document management working with the project manager.
• Aid with coordination of meetings and presentations.
• Aid with expense reports and travel booking.
• Order and monitor insurance certificates.
• Perform other administrative duties as needed such as meeting scheduling and logistics coordination, license renewals, sponsorship and conference registration, Staffing Tool updates.

Requirements

• Bachelor's degree or equivalent experience in a closely related field.
• Previous experience with an architectural/engineering or engineering consulting firm.
• Excellent interpersonal skills, with exceptional written and verbal communication abilities.
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
• Ability to multi-task work and maintain a flexible schedule to meet tight deadlines when required.
• Self-starter willing to be proactive and think critically through assignments and activities.

Preferred Qualifications

• Possesses excellent interpersonal skills, with exceptional written and verbal communication abilities.
• Ability to calmly move the program requirements forward while managing competing demands, staying on time and prioritizing.
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail.
• Ability to multi-task work and maintain a flexible schedule to meet tight deadlines when required.
• Self-starter willing to be proactive and think critically through assignments and activities.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 years related experience.
• Proficiency in Microsoft Word and Excel.

Benefits

We offer a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement.

Pay

The expected compensation range for this position is $54,000 - $80,000 and depends upon skills, experience, education and geographical location.

Schedule

Full-time

Employee Status

Regular

Business Class

Substation Engineering

Job Posting

Jul 24, 2026

Company Beliefs

We believe in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. We are committed to the principles of employment equity and are an Affirmative Action and Equal Opportunity Employer.