Administrative Project Coordinator

About the role

Abonmarche is a team of professionals passionate about helping others, with client service at the core of everything we do. We are a multidisciplinary practice encompassing engineering, architecture, surveying, planning, and landscape architecture. Our collaborative, agile, and innovative teams focus on creating the best client experience and fostering opportunity in the communities we serve. Working at Abonmarche means growth, learning, and sharing expertise within a mentorship-based culture, while engaging with your community through volunteer and philanthropic programs and enjoying a supportive work-life balance.

Responsibilities

• Supports and assists Project Managers with tracking deadlines and maintaining staff and project schedules.
• Assists in the preparation of proposals, contracts, and other project documentation.
• Assists managers with invoicing and forecasting.
• Processes survey and engineering requests, including preparing quotes and communicating delivery times.
• Coordinates with various employees and teams related to operational support.
• Attends meetings and prepares and distributes minutes.
• Assists project teams with specifications, presentations, and reports as required.
• Organizes and maintains electronic and paper files.
• Delivers and receives documents from clients and government offices.
• Completes other typical administrative duties to ensure an effective and efficient office operation, including scanning, copying, filing, ordering supplies, producing spreadsheets, letters, memos, and processing incoming and outgoing mail.

Requirements

• High School Diploma or Associate degree required.
• Project Management Certification preferred.
• Experience utilizing an ERP (Enterprise Resource Planning) system preferred.
• Proficient in Microsoft Office software including Word, Excel, Outlook, and PowerPoint.
• Excellent interpersonal, organizational, and communication skills.
• Ability to manage multiple competing priorities and work independently.
• Experience working in an Engineering/Survey/Architectural firm is a plus.

Work Environment

Typical office environment.