Administrative Project Coordinator

CORE is seeking an Administrative Project Coordinator for our Emeryville office. This individual will handle administrative operations and project coordination for new and current projects, including light reception duties and ad-hoc administrative tasks for a growing office.

Responsibilities

• Assist in all conference meetings, events, and activities, including lunch orders.
• Organize, inventory, and secure all office supplies and safety equipment.
• Handle shipping of packages and receipt of deliveries.
• Coordinate fleet vehicles.
• Support field and office employees with ad-hoc tasks as needed.
• Project Start-Up:
  • Assist in setting up a project site.
  • Obtain subcontractor information.
  • Order project signage and posters.
  • Assist with subcontractor insurances.
• Project Closeout:
  • Acquire and assemble O&M submittals.
  • Assist with organization of attic stock materials.
  • Assist with owner training.
  • Acquire and assemble warranty letters.
  • File all closeout documentation.
• Manage and evaluate subcontractor certified payroll reporting.
• Assist with project documentation and track compliance.
• Support project teams with other clerical duties.

Requirements

• Professional degree in business or related field preferred, but not required.
• 3+ years of experience in office administration dealing with confidential information.
• Excellent written and verbal communication skills.
• Reliable, timely, and highly organized with strong attention to detail.
• Ability to work independently, multitask, and prioritize work effectively.
• High level of integrity, client service orientation, and a positive attitude.
• Experience with certified payroll compliance and skilled and training workforce requirements.
• Proficiency in Microsoft Outlook and Microsoft Teams.
• Experience with Procore, Bluebeam, Textura, and/or DocuSign is a plus.
• Notary Public certification desired, but not required.

Pay

$90–125K annually.

Schedule

Full-time, exempt, in-person.