Administrative Legal Assistant

About the role

Provide direct administrative support to the General Counsel, helping manage day-to-day priorities, communications, materials, and follow-up items in a timely and organized manner. Serve as a central administrative resource for the legal department, taking ownership of team-wide administrative needs that support department operations, processes, and coordination.

Key Responsibilities

• Triage the legal department inbox, reviewing incoming requests, identifying priorities, routing matters to the appropriate legal team member, and tracking follow-up to help ensure timely responses.
• Coordinate signature processes, including preparing signature packets, circulating documents for execution, monitoring completion, and maintaining organized records of signed materials.
• Support KYC and diligence requests by gathering information, coordinating internal responses, tracking open items, and helping ensure requests are completed accurately and efficiently.
• Maintain legal records, files, and systems, including organizing documents, updating trackers, supporting recordkeeping processes, and helping ensure information is complete, current, and easy to locate.
• Assist with legal department tools and workflows, including matter management, contract management, invoice processing, report generation, and other administrative processes that support the team's efficiency.
• Coordinate internal and external communications professionally and thoughtfully, serving as a helpful point of contact for routine legal department inquiries and follow-up.
• Support special projects and ad hoc administrative needs that arise from time to time, bringing a proactive, solutions-oriented approach to helping the legal team operate smoothly.

Required Skills & Qualifications

• Bachelor's degree or higher.
• Proven success in a similar fast-paced legal environment.
• Strong work ethic with the ability to multitask and prioritize tasks effectively.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Familiarity with document management systems and office software.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Proficient using legal research tools and software.
• Strong interpersonal skills and ability to work collaboratively in a team.
• Notary Public (or ability to become a notary).

Physical Requirements

• This position requires the physical capabilities to work in an office environment, which may include prolonged periods of sitting at a desk and working on a computer. Corient seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.
• This position may require the ability to lift up to 15 pounds.
• This position is required to work onsite 4 days per week.

U.S. Eligibility Requirements

• Must be 18 years of age or older.
• Must have unrestricted work authorization to work in the United States. For U.S. employment opportunities, Corient hires U.S. citizens or permanent residents. Exceptions to these requirements will be determined based on shortage of qualified candidates with a particular skill. Corient will require proof of work authorization.
• Must be willing to execute Corient's Employee Agreement or Confidentiality and Non-Disclosure Agreement, which require, among other things, post-employment obligations relating to non-solicitation, confidentiality, and non-disclosure.

What You Can Expect From Us

• 401(k) Plan with Employer Matching.
• Four Medical Plan options that is generously subsidized by Corient.
• Employer paid Dental, Vision & Life and AD&D Insurance.
• Employer paid Short-term & Long-term Disability.
• Paid Maternity & Parental Leave.
• Flexible Spending Accounts & Health Savings Accounts.
• Dependent Care FSA.
• Commuter & Transit FSA.
• Corporate Discount Program - Perkspot.
• Training Reimbursement.
• Paid Professional Designations.
• Giving back to the community - Volunteer days.