Administrative Generalist

About the role

This position is responsible for sitting at the front desk, maintaining the front lobby, answering phones, greeting visitors, handling the mail, filing, handling sensitive documents, and assisting human resources to include recruiting along with other miscellaneous tasks that may arise.

Responsibilities

• Prepares correspondence and reports, processes mail, telephone and in-person reception, and filing.
• Schedules meetings and conferences and assists with travel reservations.
• Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function.
• Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
• Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.
• Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
• Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
• Contacts clients to set up payment plans on past due accounts.
• Serves as Office Manager and provides lead direction to administrative and/or support staff.

Requirements

• High School Diploma or GED required.
• Above average computer / technology skills needed - proficient in Microsoft Office programs.
• Excellent customer service and team leadership skills needed.
• Must be able to work independently.
• Must be able to remain calm and professional during stressful situations.
• Must have great attention to detail.
• Must have a professional demeanor.

Qualifications

• 18 years of age or older.
• 1 year of admin experience preferred.

Skills

• Microsoft Office proficiency.
• Customer service skills.
• Team leadership skills.
• Independent work capability.
• Calmness under pressure.
• Attention to detail.
• Professional demeanor.

Benefits

• Medical, Dental, Vision & 401K Options.
• Life, AD&D, & Disability Insurance.
• Virtual Medical Appointments With Telemedicine.
• Paid Training.
• Paid Weekly (Every Thursday).
• DailyPay Access Program.
• Vacation Accrued & Sick Time.
• 4 Floating Holidays Per Calendar Year.
• Holiday Pay – New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, & Christmas Day.
• Paid Family Leave – Up To 12 Weeks Per Year In Accordance With State Law.
• Employee Assistance Program.
• Employee Discounts: Apple, Verizon, Vehicles & More!

Pay

$19.00/HR

Schedule

Mon – Fri: 8AM – 5PM