Administrative Clerk

Our team has developed a robust culture of safety, professionalism, and commitment to Diversity, Equity, and Inclusion (DEI). We expect all team members to champion company standards of conduct and our inclusive culture. This position will be based at the TAS division’s office in Phoenix, AZ (Tempe), where we are trailblazing the rollout of autonomous vehicle operations across the U.S.

Responsibilities

• Accounts Payable: Process Accounts Payable (AP) in compliance with financial policies and procedures.
• Accounts Receivable: Perform Account Receivable (AR) tasks including preparation, reconciling, inputting, and uploading of all client invoices. Play a key role in invoice creation for variable spend items.
• Facilities/Procurement:
  • Facilities management and coordination.
  • Management of TAS offices, break locations, and closed course partnerships.
  • Cost analysis and forecasting.
  • Onboarding and coordination of work from 3rd party vendors.
  • Point of contact for TAS-related facilities escalations.
  • Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc.
• Travel Program: Vendor/program/spend management, trend analysis, PO creation/tracking, updated approval routing.
• TAS EE Corporate Credit Card and Ramp Card program management: Quarterly auditing, spend reconciliation, program creation, employee onboarding/offboarding.
• Maintain Transdev’s high standard of safety.
• Work collaboratively with stakeholders on operational budgets.
• Adhere to and ensure all company policies are followed.
• Collaborate with other departments to facilitate effective communication and workflow.
• Perform additional duties and responsibilities as needed and/or assigned.

Requirements

• Must be 21 years of age or older.
• High School Diploma or GED required; college degree preferred in accounting, finance, or related field.
• Proficiency with a laptop computer and GSuite apps (e.g., Gmail, Hangouts, Drive, including Sheets and Docs).
• Well-versed in technical operations and facilities management best practices.
• Detail-oriented with a high level of accuracy.
• Knowledge of basic financial principles.
• Experience coordinating outside vendors to perform major repairs and annual inspections.
• Experience in Payroll is a plus.
• Travel up to 30% of the time.

Skills

• Good attention to detail.
• Ability to adapt quickly to new and developing technology.
• Cross-functional verbal and written communication and issue escalation.
• Excellent written and verbal communication skills.
• Excellent organizational and time-management skills.
• Self-motivated with the ability to demonstrate good judgment in ambiguous environments.

Physical Requirements

• Occasional standing, walking, and sitting; long periods of sitting.
• Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• Must be able to occasionally lift and/or move up to 45 pounds.
• Most work is accomplished indoors.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions as pursuant to the Americans with Disabilities Act.

Benefits

• Vacation: Minimum of one (1) week.
• Sick days: 5 days.
• Holidays: 6 days.
• 401(k) retirement plan.
• Medical, dental, and vision insurance.
• Life insurance.
• Short-term disability.
• Voluntary long-term disability.

Pay

Competitive compensation package of $26.00 – $31.00 per hour.

All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety-sensitive positions will also be subject to a physical screening. Transdev maintains a drug-free workplace and may require participation in a random drug screening program. Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law.

Applicants must be legally authorized to work in the United States at the time of hire. This position does not provide current or future employment visa sponsorship.