Administrative Assistant to Content Leaders

About the role

Francis Howell School District (FHSD) is committed to providing a high-quality educational experience for students while supporting the staff and departments that make student success possible.

The Administrative Assistant – Content Leaders provides administrative support to Content Leaders and the Academic Division. This position performs a variety of clerical, accounting, scheduling, and data management duties to support curriculum development and instructional operations.

Responsibilities

• Answer phone calls, screen inquiries, and route messages to support effective communication.
• Assist with scheduling meetings, events, and appointments.
• Compile, organize, and format curriculum documents in accordance with District guidelines.
• Coordinate meeting logistics, including food, equipment, and accommodations.
• Develop and maintain filing systems and databases to ensure accurate documentation.
• Maintain manual and electronic documents, files, and records, including curriculum documents and textbook inventory.
• Participate in meetings, workshops, and trainings by providing support, recording minutes, and assisting attendees.
• Prepare, proofread, and distribute correspondence, emails, requisitions, work orders, presentations, spreadsheets, and reports.
• Process requisitions, payments, and stipends accurately and in a timely manner.
• Track and maintain departmental budgets and supply inventory.
• Provide administrative assistance to Content Leaders and assigned administrative personnel.
• Support scheduling, meeting documentation, and other administrative functions.
• Maintain confidentiality, meet deadlines, prioritize tasks, and work effectively as part of a team.
• Perform other related duties as assigned.

Requirements

Education: High school diploma or equivalent.

Experience: Job-related experience with increasing levels of responsibility is desired.

Qualifications

• Accounting and bookkeeping principles.
• Business telephone etiquette and office practices.
• Standard office equipment and job-related software applications.
• Grammar and punctuation.
• Recordkeeping and document management.
• Planning and managing projects.
• Understanding of curriculum and school systems is preferred.
• Ability to schedule activities and meetings, gather and organize data, manage multiple tasks, and work with a wide variety of individuals.
• Must maintain confidentiality and meet established deadlines.
• Must type at least 45 net words per minute and successfully complete District secretarial testing.

Benefits

• Medical insurance options
• Dental insurance options
• Vision insurance
• Employee Assistance Program (EAP)
• District-paid basic life insurance of $75,000
• District-paid Short-Term Disability
• Paid holidays
• Family coverage options
• Long-term disability and additional life insurance available at employee expense

Pay

Salary: $19.82

Schedule