Administrative Assistant (Temp)
About the role
Provides excellent service to customers, sales, and other departments by coordinating identity/grade discrepancies, distributing test certificates, and investigating problems. Controls filing and preservation of quality records.
Responsibilities
- Maintain a clean and safe work area
- Notarize documents as required by customers, sales staff, or state authorities
- Coordinate customer requests with metallurgists and respond to customers – Daily
- Generate, review, update, and send test certificates – Daily
- Email, upload (to SharePoint), and track – ABS, DNV, Lloyd’s, and CE stamped test certificates – Daily
- Work with metallurgists on special projects – Weekly
- Enter test data to Caterpillar – Weekly
- Provide invoices to metallurgists for approval and submit to finance for payment – Weekly
- Weekend duties – Covering for As-Rolled, QL5, and QL6 – Monthly
- Issue boot and eyeglass vouchers to team members – Monthly
- Back-up for As-Rolled/Coil material release – Monthly or as needed
- Issue restencil/diestamp letters to customers
- Respond to recertification requests from customers and sales
- Provide coverage for front desk reception as needed
Requirements
- High School Diploma or equivalent
- Two (2) years of education beyond high school or equivalent business experience
Skills
- Computer literate (proficient in Outlook, Word, and Excel)
- Ability to perform data entry with a high degree of accuracy
- Problem-solving skills
- Ability to work well with other team members
- Attention to detail (accuracy)
- Ability to perform multiple tasks simultaneously with minimal supervision
- Maintain good attendance record
- Good oral and written communication skills, including the ability to cover front desk reception
- Preferred: Notary Public certification
Work Environment and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Sitting: 8 hours at a time
- Standing: 0.5 hour at a time
- Walking: 0.5 hour at a time
- Talking: person to person, on the phone, and in a group setting
- Hearing: in person, on the phone, and in a group setting
- Vision: at near and midrange
- Push, pull, lift, and/or carry items weighing 20 pounds or less
- Occasionally required to: stoop, kneel, crouch, balance, twist at waist level, reach above shoulder, reach at waist/desk level, reach below waist level, handle (gross motor; gripping; holding; grasping) with both hands together or separately
- Constantly required to: finger (fine motor) with both hands together or separately
- Work conditions: inside, amid noise, amid mechanical, electrical, and industrial magnet hazards (while wearing safety equipment and/or clothing for protection from hazards)
Schedule
- Full-time, non-exempt, eligible for overtime
- 8 hours per day
- Rotating weekend and holiday coverage required
- Opportunities for overtime available
- Moderate to fast-paced work environment
About Us
Becoming part of the SSAB family means joining a journey we believe is essential for the sustainability of this planet. Steel has been one of the most important materials for developing our society and will continue to be so—in the roofs over our heads, the bridges connecting our cities, and the cars of tomorrow. At SSAB, we are proud of our history and leadership in high-strength steel but are also aware that steel production is one of the largest emitters of greenhouse gases. That has to change. We have developed the world’s first fossil-free steel production and are committed to becoming largely fossil-free, driving the green transformation of the steel industry.
About the Team
SSAB Special Steels has global responsibility for sales of SSAB's quenched and tempered (Q&T) steels and advanced high-strength steels (AHSS), as well as for steel and plate production in Oxelösund, Sweden, and Mobile, USA.