Administrative Assistant IV, Internal Medicine Department, Kirk Kerkorian School of Medicine[R0152609]

About the role

The Administrative Assistant IV supports the Program Director and Associate Program Directors in the management and direction of the accredited residency or fellowship program. This position collaborates with various programs to ensure effective management of programmatic responsibilities, including long-term planning, recruitment, project development and implementation, database management, and communication with faculty, residents, and medical students.

Responsibilities

• Supports the Program Director and Associate Program Directors in managing the accreditation and operations of the residency or fellowship program.
• Collaborates with multiple programs to ensure continuous assessment, evaluation, and management of program responsibilities.
• Assists with long-term planning, recruitment efforts, and project development and implementation.
• Manages and maintains databases related to the residency or fellowship program.
• Communicates with faculty, residents, and medical students on various topics and issues.
• Coordinates communications between the program, staff, and clients.
• Supervises subordinate staff as needed.

Requirements

• Graduation from high school or equivalent education.
• Four years of progressively responsible relevant work experience, including experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff, and program clientele; supervision of subordinate staff; researching information from internal and external sources.
• One year of experience as an Administrative Assistant III in Nevada State service.
• An equivalent combination of education and experience as described above.

Qualifications

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite.
• Experience with database management systems.
• Knowledge of medical terminology and healthcare policies.

Skills

• Exceptional attention to detail.
• Strong problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in data entry and record-keeping.

Benefits

Competitive total rewards package including:

• Paid time off, sick leave, and holidays.
• Excellent health insurance including medical, dental, and vision coverage.
• Comprehensive retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education (NSHE) schools.
• Tuition discounts for spouses, domestic partners, and dependents.
• Opportunities for career advancements to leadership roles.
• Personal and professional development opportunities.
• A comprehensive onboarding program.

Pay

Grade 29 Step 1, salary $50,153.76.

Schedule

Full-time, 40 hours per week.