Administrative Assistant IV, Brain Health, Kirk Kerkorian School of Medicine [R0152031]

About the role

The University of Nevada, Las Vegas invites applications for Administrative Assistant IV, Brain Health Department, Kirk Kerkorian School of Medicine.

Responsibilities

• Maintain departmental records
• Organize schedules and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders
• Oversee office procurement, equipment inventory, and key control systems
• Manage department budgets, including grants, philanthropic support, and self-supporting accounts
• Prepare monthly financial reports for the Chair
• Process travel authorizations, expense reports, and honorarium payments
• Reconcile transactions and oversee purchasing activities
• Collaborate with the Dean’s Office and university financial teams
• Support academic and human capital management activities, such as onboarding faculty, staff, and students
• Facilitate compliance with HR policies
• Prepare grant budgets
• Support faculty research initiatives
• Plan and execute department events
• Contribute to special projects

Requirements

• Graduation from high school or equivalent education
• Four years of progressively responsible relevant work experience
• Experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience as described above

Qualifications

• Graduation from high school or equivalent education
• Four years of progressively responsible relevant work experience
• Experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience as described above

Skills

• Highly organized and detail-oriented
• Ability to manage multiple tasks and prioritize effectively
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite
• Knowledge of university policies and procedures
• Ability to maintain confidentiality and comply with legal requirements

Benefits

Competitive total rewards package including:

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents
• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• A comprehensive onboarding program, Rebels: Onboard
• Support and resources available for veteran applicants

Pay

Grade 29 Step 1, salary $50,153.76.

Schedule

Full-time position.