Administrative Assistant IV, Psychiatry and Behavioral Health, Kirk Kerkorian School of Medicine [R0152704]

About the role

The Administrative Assistant IV supports the Program Directors and Associate Program Directors in managing and directing the accredited fellowship programs. This role collaborates with programs to manage various responsibilities including long-term planning, recruitment, project development, database management, and communication with faculty, fellows, residents, and medical students.

Responsibilities

• Assists Program Directors and Associate Program Directors in managing and directing accredited fellowship programs.
• Collaborates with programs to ensure effective management of programmatic responsibilities.
• Supports multiple programs with distinct requirements, assisting with long-term planning, recruitment, project development, database management, and communication.
• Manages and coordinates communications between Program Directors, staff, and program clientele.
• Supervises subordinate staff and performs secretarial duties as needed.

Requirements

• Graduation from high school or equivalent education.
• Four years of progressively responsible relevant work experience in providing administrative/program support to professional staff and management, performing secretarial duties, coordinating communications, supervising staff, or researching information.
• One year of experience as an Administrative Assistant III in Nevada State service.
• An equivalent combination of education and experience as described above.

Qualifications

• Experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources.

Skills

• Strong organizational and administrative skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite.

Benefits

• Paid time off, sick leave, and holidays.
• Excellent health insurance including medical, dental, and vision coverage.
• Comprehensive retirement plans and voluntary benefits programs.
• No state income tax.
• Tuition discounts at Nevada System of Higher Education (NSHE) schools.
• Tuition discounts for spouses, domestic partners, and dependents.
• Opportunities for career advancement to leadership roles.
• Personal and professional development opportunities.
• A comprehensive onboarding program.

Pay

Grade 29 Step 1, salary $50,153.76.

Schedule

Full-time, Monday through Friday.