Administrative Assistant IV, Brain Health, Kirk Kerkorian School of Medicine [R0152031]

About the role

The University of Nevada, Las Vegas invites applications for Administrative Assistant IV, Brain Health Department, Kirk Kerkorian School of Medicine. This position plays a crucial role in managing daily operations, coordinating with faculty, staff, and students, and ensuring smooth workflows across the department.

Responsibilities

• Maintain departmental records
• Organize schedules and travel arrangements
• Serve as the primary point of contact for internal and external stakeholders
• Oversee office procurement, equipment inventory, and key control systems
• Manage department budgets, including grants, philanthropic support, and self-supporting accounts
• Prepare monthly financial reports for the Chair
• Process travel authorizations, expense reports, and honorarium payments
• Reconcile transactions and oversee purchasing activities
• Collaborate with the Dean’s Office and university financial teams
• Support academic and human capital management activities, such as onboarding faculty, staff, and students, managing recruitment and hiring processes, and coordinating participation in neuroscience and School of Medicine programs
• Facilitate compliance with HR policies, prepare grant budgets, and support faculty research initiatives
• Plan and execute department events, such as orientations, graduations, and research meetings
• Contribute to special projects aimed at enhancing departmental operations

Requirements

• Graduation from high school or equivalent education
• Four years of progressively responsible relevant work experience
• Experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience as described above

Qualifications

• Graduation from high school or equivalent education
• Four years of progressively responsible relevant work experience
• Experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience as described above

Skills

• Highly organized and detail-oriented
• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Ability to manage multiple tasks and prioritize effectively
• Proficient in Microsoft Office Suite
• Knowledge of university policies and procedures

Benefits

Competitive total rewards package including: Paid time off, sick leave, and holidays; Excellent health insurance including medical, dental and vision; Comprehensive retirement plans and voluntary benefits programs; No state income tax; Tuition discounts at Nevada System of Higher Education (NSHE) schools; Tuition discounts for spouses, domestic partners, and dependents; Employee recognition and appreciation programs; Wellness programming for all UNLV faculty and staff at no cost; Opportunity for career advancements to leadership roles; Connect with colleagues with shared interests; Personal and professional development opportunities; A comprehensive onboarding program, Rebels: Onboard; Support and resources available for veteran applicants; For assistance with the application process, please review instructions on How to Apply; For further assistance contact UNLV Human Resources.

Pay

Grade 29 Step 1, salary $50,153.76. Initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

Schedule

Full-time position.