Administrative Assistant III

Location: Baltimore, MD (Onsite)

Pay Range: $20/hr - $24/hr

About the role

This unique role combines executive-level administrative support with fulfillment and operational coordination for corporate promotional initiatives. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced, collaborative environment, with a willingness to take initiative and contribute wherever needed to support team success.

Responsibilities

• Provide administrative support to leaders and managers, including calendar management, meeting coordination, travel arrangements, expense reporting, and stakeholder communications.
• Prepare and distribute presentations, reports, correspondence, meeting materials, and other business documentation while maintaining departmental records and SharePoint sites.
• Serve as a key point of contact for internal and external stakeholders, coordinating meetings, materials, and follow-up activities.
• Process fulfillment requests and coordinate the shipment, tracking, and delivery of materials supporting corporate business initiatives.
• Manage inventory and fulfillment operations, partnering with vendors, carriers, and internal teams to ensure materials and assets are available, tracked, and deployment-ready.
• Coordinate printing, assembly, and distribution of business materials while ensuring accuracy, approvals, and adherence to established standards.
• Maintain invoice and financial records; support budget tracking and ensure documentation is organized, accurate, and accessible.

Requirements

• 5+ years of administrative support experience in a large corporate or enterprise environment, supporting senior leaders with calendar management, meeting coordination, travel, and expense reporting; experience supporting executives highly preferred.
• Strong organizational and problem-solving skills, with the ability to manage competing priorities, work independently, and support cross-functional teams in a fast-paced environment.
• Excellent communication and interpersonal skills, with exceptional attention to detail and the ability to provide professional support to stakeholders at all levels.
• Experience preparing presentations, reports, correspondence, and other business documentation while maintaining records, invoices, and administrative data with accuracy and professionalism; trusted to handle confidential information with discretion.
• Preferred experience coordinating operational, logistics, inventory, or fulfillment activities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and SharePoint.
• High school diploma or GED required.

Benefits

• Medical and Prescription Drug Plans (after waiting period)
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

Additional Opportunities

• Gain valuable experience within a leading enterprise organization.
• Work in a high-visibility environment with exposure to executive leadership and enterprise-wide initiatives.
• Opportunity to support high-profile corporate initiatives and events with broad organizational impact.
• Collaborative team environment with opportunities to build relationships across multiple business functions.
• Potential for hybrid work arrangements following successful probationary period.