Administrative Assistant II Theatre and Dance

This role provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. The Administrative Assistant contributes to a collaborative and welcoming office environment, exercising good judgment and discretion.

Responsibilities

• Greets visitors and provides professional, courteous assistance.
• Performs clerical duties including filing, typing, answering phones, and managing email correspondence.
• Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.
• Schedules, records, compiles, transcribes, and distributes minutes of meetings.
• Coordinates guest visits including accommodations, meals, and transportation.
• Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.
• Reserves rooms using 25Live.
• Maintains a clean, organized, and positive academic office environment.
• Trains and becomes proficient in Liberty University systems and software.
• Supports and supervises HR hiring procedures.
• Performs other duties as assigned.
• Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.
• Submits key/badge access for others.
• Provides training as needed to department employees for administrative processes.
• Orders and maintains office supplies and equipment in BuyLU.
• Reconciles all p-card expenditures.
• Coordinates travel for department.
• Tracks student information.
• May use Workday to hire student workers and possibly GSA/TA, staff, and faculty.
• Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.
• Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.
• May assist in processes related to faculty qualifications.
• Approves time/absences in Workday for student workers and staff.
• Oversees procurement tasks and manages budgets in Banner and Anaplan.

Supervisory Responsibilities

• Supervises student workers and approves time (Admin II).
• May approve time for staff.

Requirements

• 1-3 years administrative experience and bachelor’s degree required; OR 3-5 years office/administrative experience with finance/business and personnel management.
• Professional work experience in a higher educational academic setting preferred.
• Prior experience with Liberty University systems is helpful.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook).
• Excellent organizational and problem-solving skills and previous event planning experience required.

Skills

• Ability to effectively communicate in English both verbally and in writing to convey clear, well-articulated information in a professional manner on email and MSTeams.
• Public communication skills that allow professional representation of Liberty University.
• Able to be a team player but exercise initiative and good judgment.
• Able to set priorities and manage multiple tasks with efficiency and good organizational skill.
• Computer skills, Microsoft Office, and Outlook 365/calendar proficiency required. Must have a working knowledge of Excel and become proficient at new systems.
• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• May be required to travel.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop to conduct business.
• Regularly lift ten or fewer pounds.

Working Conditions

• Climate-controlled setting, well lit, with moderate noise level.
• Working environment may include facilitation of events outdoors occasionally.
• If required to travel, use of personal vehicle (or LU vehicles) may be needed. Proof of a valid driver’s license, acceptable DMV record, LU Driving Approval, and liability insurance is required.

Pay

$18.27 - $21.15 per hour. Compensation is determined based on factors such as qualifications, experience, education, skills, and certifications, along with University needs and external market conditions.

Benefits

The position may be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

Schedule

Full time, onsite with remote-capable options.