Administrative Assistant II

Temporary position supporting the Division of Water Monitoring, Standards and Pesticide Control (DWMSPC) in Trenton, NJ.

Responsibilities

• Answer and direct division phone calls to appropriate staff
• Handle incoming and outgoing mail
• Track documents for signature
• Make copies, maintain office supplies, and place supply requests
• File documents and prepare materials
• Organize meetings and scheduling
• Perform data entry and maintain tracking spreadsheets (e.g., inventory, monthly measures)
• Process Open Public Records Act (OPRA) requests
• Prepare travel arrangements and process reimbursements
• Assist with purchase card processing and other fiscal matters (e.g., E-Z Pass account violations)
• Support other division bureaus by organizing joint tasks and tracking information
• Provide phone coverage for other bureaus as needed
• Post and distribute DEP documents (e.g., notice of vacancies)
• Assist with other related clerical tasks

Requirements

• High School diploma or GED
• 2+ years of experience in administrative roles
• Proficiency in Microsoft Office, MS Access, Adobe, and Google applications
• Experience with data entry and OPRA requests
• Strong communication, organizational, and multitasking skills

Schedule

• Monday–Friday, 35 hours per week
• Unpaid 1-hour lunch break

Additional Information

• Dress code: Business casual
• Work mode: On-site office