Administrative Assistant II_ASAA1B

About the role

As our Administrative Assistant II, you will be a key member of the ENGIE North America Global Business Service (GBS) team responsible for planning, prioritizing, and organizing a diverse workload. This position reports to the Head of Real Estate and Workplace Services Americas.

Responsibilities

• Greet and assist visitors, creating a positive and professional first impression at the front desk
• Manage front desk operations, including calls, mail distribution, badge issuance, and visitor access support
• Provide administrative support such as calendar management, meeting coordination, travel arrangements, and processing invoices and expenses
• Coordinate conference room scheduling and setup, ensuring spaces are clean, organized, and ready for use
• Support onboarding for GBS team members, including badges, parking, office orientation, and safety procedures
• Assist the Facilities team with administrative tasks, office supplies, mailbox management, and facility requests
• Support special projects related to the mailroom

Requirements

• A minimum Associate’s degree in business administration or related field of study; in lieu of a degree, a minimum two (2) years of professional experience in which you have gained an understanding of office procedures, software applications, and organizational skills necessary for administrative roles
• This role is designated as an in-office position five days per week due to its responsibility as the primary point of contact and front of office
• Demonstrates professionalism, reliability, and punctuality, with the ability to maintain a consistent on-time presence in support of daily office operations
• Must be willing and able to comply with all ENGIE ethics and safety policies
• Handle multiple assignments on a timely basis with a high degree of accuracy
• Ability to be proactive, innovative, and manage competing priorities effectively
• Solid teamwork, relationship management, and communication skills, with the ability to adapt style across cultures and backgrounds and manage conflict constructively
• Highly proficient in MS Office/Windows, including Outlook, Excel, PowerPoint, and professional written communication
• Demonstrates professionalism, discretion, organization, and attention to detail, with the ability to manage multiple tasks and make sound independent decisions

Pay

Hourly Range: $22.12 to $33.89 USD. This represents the average expected pay range for a qualified candidate. Actual salary offered may vary depending on geography, experience, education, internal pay alignment, or other bona fide factors. In addition to base pay, this position is eligible for a competitive bonus/incentive plan.

Benefits

• Comprehensive benefits package including medical, dental, vision, life insurance, and employer-paid short-term and long-term disability insurance
• Employee Stock Purchase Plan (ESPP)
• Generous paid time off including wellness days, holidays, and leave programs
• 401(k) Retirement Savings Plan with a company match
• Supplemental benefits for emotional and physical well-being, including family-forming and caregiver benefits

Schedule

This role is an in-office position requiring five days per week on-site.