Administrative Assistant I

Bilingual Spanish preferred.

Pay

The initial compensation for this position ranges from $23.43 to $28.81 per hour, depending on experience, location, and internal equity considerations.

• 8% license differential for LMFT, LCSW, LPCC, PsyD, and select Peer Certifications.
• Possible bilingual differentials: up to 7.5% for qualifying direct service roles; up to $80.00/month flat fee for qualifying non-direct service roles.

Benefits

Benefits eligibility starts on day one.

• Medical, dental, and vision coverage.
• 401K employer match up to 4%.
• Competitive time off plans (must meet eligibility requirements based on employment status).

Schedule

Monday – Friday, 9 am – 5:30 pm.

About the role

Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance, and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage, and is responsible for handling and directing communications with both internal and external customers in a professional, efficient, and organized fashion.

Responsibilities

• Provides general administrative support to ensure smooth office operations.
• Answers phone calls, greets visitors, and handles routine inquiries.
• Schedules meetings and appointments for staff.
• Performs clerical tasks such as filing, typing, copying, binding, and scanning.
• Assists in managing calendars and coordinating schedules.
• Makes travel arrangements including flights, accommodations, and reservations.
• Monitors and maintains office supply inventory; places and follows up on orders.
• Supports maintenance of office equipment and coordinates repairs as needed.
• Assists with assigning and tracking administrative projects and deadlines.
• Prepares and distributes internal communications or reports as requested.
• Maintains accurate records and filing systems.
• Attends training or workshops to enhance administrative knowledge and skills.
• Participates in team efforts to complete projects and meet departmental goals.

Requirements

• High School Diploma or GED and one (1) or more years of experience in the field or related area, including intermediate skills with Microsoft applications (especially Word, Excel, and PowerPoint), or equivalent combination of education and experience (two years of relevant experience equals one year of education).

Skills

• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Effective verbal and written communication skills.
• Attention to detail in scheduling, filing, and document preparation.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Professional and courteous interpersonal skills.
• Basic problem-solving and decision-making abilities.
• Dependability and consistency in completing assigned duties.
• Ability to maintain confidentiality and handle sensitive information.
• Initiative and willingness to support team needs as they arise.
• Flexibility and adaptability to shifting priorities or tasks.
• Familiarity with office procedures and administrative workflows.
• Ability to follow instructions and work under general supervision.
• Customer service orientation when interacting with staff and visitors.
• Eagerness to learn and grow within an administrative role.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Occasionally required to stand, walk, sit, use hands to handle objects/tools/controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

May have unsupervised contact with children. Requires full background check and TB exam.