Administrative Assistant I

Position Summary

The Administrative Assistant provides administrative and clerical support to ensure efficient operation of the office. This position supports managers and employees through a variety of tasks related to communication, recordkeeping, scheduling, purchasing support, and general office administration. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Key Responsibilities

• Provide day-to-day administrative support to management and staff.
• Prepare, edit, and maintain correspondence, reports, presentations, and other documents.
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize and maintain physical and electronic filing systems.
• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain office supplies inventory and coordinate replenishment as needed.
• Assist with office equipment maintenance and vendor coordination.
• Coordinate conference room scheduling and meeting logistics.
• Maintain accurate records and databases.
• Assist with data entry and document control activities.
• Prepare and distribute reports and departmental communications.
• Ensure records are maintained in compliance with company policies.
• Process incoming and outgoing mail and packages.
• Support invoice processing and record retention.
• Coordinate administrative aspects of company events and meetings.
• Serve as a professional point of contact for internal and external stakeholders.
• Respond to requests and inquiries in a timely manner.
• Support onboarding activities and administrative HR processes as assigned.

Qualifications

• High School Diploma or GED required.
• Associate degree in Business Administration or related field preferred.
• 2+ years of administrative, clerical, or office support experience preferred.
• Experience with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience working in a manufacturing, logistics, supply chain, or corporate environment is a plus.

Skills and Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor and customer-service orientation.
• Strong problem-solving skills and initiative.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite and other business software.

Physical Requirements

• Ability to sit, stand, and use standard office equipment for extended periods.
• Occasional lifting of office supplies and materials up to 25 pounds.

Department: Administration
Reports To: Supply Chain and Administration Manager
Location: Pryor, Oklahoma
Status: Full-Time