Administrative Assistant I

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

Responsibilities

• Exercise a high level of professionalism and confidentiality when working with staff, projects, and proprietary information.
• Order, set up, and take down catering for meetings and events, including catering orders for Lunch and Learn events.
• Timely booking, tracking, and communication of field travel requests.
• Manage front office, including responding to and directing all calls made to Clark Pacific, greeting and directing visitors, and maintaining the professional appearance of the front lobby and boardroom space.
• Maintain cleanliness and functionality of the kitchen/common area, including making coffee, cleaning the coffee pots, loading and unloading the dishwasher, and stocking kitchen supplies.
• Maintain orderliness of storage rooms, keeping an inventory of content, and request replenishment when needed.
• Maintain beverage and coffee inventory in executive workspaces.
• Support projects and initiatives of various departments, which may include but are not limited to data entry, expense report reconciliation, document preparation, and printing.
• Other duties as assigned.

Skills & Abilities

• Proven hands-on, get-it-done mindset.
• Proactive critical thinker who has the ability and initiative to assess future needs and identify potential solutions.
• Professional and inviting personality with superior customer service skills in person, on the telephone, and through email/instant messaging.
• Exceptional communication skills, both written and verbal, as well as the ability to effectively listen and engage with all levels of the organization.
• Builds strong relationships; engages and motivates teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
• Excellent organization skills to drive topics with multiple stakeholders/interests.
• Exceptional time and stress management; maintains composure in high-pressure situations.
• Problem-solving skills that aim to remedy and prevent reoccurrence.
• Comfortable escalating issues while maintaining positive relationships with team members and other organizations.
• Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values, and core competencies of Clark Pacific to others.
• Able to exercise appropriate discretion when handling confidential and/or sensitive information.
• Process-oriented, possesses business acumen and knowledge of workflows to assist in process improvement and documentation.
• Display willingness and interest in increasing responsibilities if the situation requires or the opportunity presents itself.
• Proficient with Microsoft Excel and Microsoft Office Suite programs, including Office 365 and Teams.
• Exceptional skill with Microsoft Outlook.
• Aptitude for learning new software tools.

Requirements

• Minimum of 3 years’ experience in an administrative position is strongly preferred.
• Familiarity with construction/manufacturing industries is preferred.
• Valid CA Driver’s License is required.