Administrative Assistant / Coordinator

Job Location: Hebron, Kentucky

About the role

We have an exciting opportunity for an Administrative Assistant / Coordinator to support leadership and staff on a daily basis, including local HR support, data collection, development and sustainability of reporting tools, station correspondences, project work, Kronos and procurement support, accounting support, First-Choice, Quality initiatives, and other similar duties.

Responsibilities

• Administrative duties for the DHL Global Forwarding Facility, including record keeping, I-9’s, Workers Comp reporting, and related items such as records/reporting
• Aurora / Workflow support and payables
• Maintains the Station I-Share pages and FACTSHEETs
• Interfaces with HR on behalf of the station (e.g., updates Kronos, completes initial profiles and job requisitions, ensures proper cost center coding)
• Coordinates all IT-related support, equipment tracking, printers, PC disposal, laptops, local records, security codes, and swipe card control
• Plans and coordinates monthly/annual employee events
• Sets up meetings and conference calls
• Orders and distributes office and coffee supplies
• Greets, checks in, and directs visitors
• Answers telephone calls, responds to questions, and directs callers to appropriate parties
• Manages printer toner cartridge inventory and distribution
• Coordinates equipment repair
• Schedules meetings, rooms, and sets up required equipment
• Arranges lunches upon request
• Sorts and distributes mail and packages
• Provides mail services
• Maintains databases
• Other duties as assigned

Requirements

• Excellent communication skills (oral and written)
• English language skills required
• Team player with an entrepreneurial spirit
• Proficient organizational skills
• Proficiency in MS Word, Excel, PowerPoint, Outlook, and PDF
• Switchboard/phone operator experience
• Ability to multi-task in a fast-paced environment
• 2+ years of Administrative Assistant experience
• High school diploma or equivalent

Pay

$21.32 - $28.43/hour (based on experience)

Benefits

• Compensation: Competitive base salary plus role-dependent performance-based incentives
• 401(k) Match: $1-for-$1 match up to 4% quarterly + 2% annual base contribution
• Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate
• Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions
• Vision: Optional coverage for exams, frames, and contacts
• Dental: Optional coverage for preventive, basic, and major services
• Paid Time Off: 7 major holidays, 8 floating holidays, and accrued vacation/sick days

Why Join DHL Global Forwarding?

At DHL Global Forwarding, we invest in our employees’ growth, providing training, guidance, and career advancement opportunities. We believe in building careers, not just jobs, and empowering our team to develop skills and achieve long-term success. Be part of DHL Group, the world’s leading logistics provider, operating in 220+ countries. DHL Global Forwarding (DGF) is a global leader in air and ocean freight, with 30,000+ employees ensuring seamless transport and supply chain solutions.

Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this role.