Administrative Assistant (contract)

About the role

We are seeking a highly organized and detail-oriented professional to provide complex administrative support across all levels of management, including collaboration with external business partners. This dynamic role encompasses a broad range of responsibilities, from managing schedules and coordinating travel to overseeing department financial and personnel operations. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional customer service skills, and serves as a reliable point of contact for the department while driving special projects to successful completion.

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Responsibilities

• Perform complex administrative functions in support of all management levels and external business partners
• Manage and maintain executive calendars, ensuring accurate scheduling and conflict resolution
• Coordinate domestic and international travel arrangements and process business expense reports
• Plan, coordinate, and execute meetings, events, and department activities
• Support department financial operations including budget tracking and procurement activities
• Assist with personnel operations including onboarding coordination and record maintenance
• Oversee facility operations and ensure a well-functioning office environment
• Manage procurement of computer equipment, office supplies, reference materials, and vendor relationships
• Serve as the primary department and group contact for internal and external inquiries
• Provide general office support and complete special projects as assigned

Requirements

• Prior experience in an administrative support role preferred
• Experience managing calendars, travel coordination, and expense processing
• Experience working with vendors and managing procurement processes is a plus
• Exceptional customer service skills with a professional and approachable demeanor
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Tech-savvy with proficiency in computer applications and a willingness to learn new systems
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Strong attention to detail and problem-solving capabilities
• Ability to work independently as well as collaboratively within a team environment

Benefits

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

Pay

$27.50 - $31 per hour

Schedule

• Location: Redmond, WA (Onsite)
• Duration: 10 months
• Weekly Schedule: 40 hours
• Job Status: Non-Exempt