Administrative Assistant - Chadwick

Responsibilities

• Sort and distribute mail
• Work independently and within a team on projects
• Assist with special projects such as coordinating facility maintenance, planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures, and organizing events
• Stock kitchen supplies and clean kitchen area daily
• Answer telephones, direct calls, and take messages
• Greet visitors and notify employees of visitors when necessary
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Operate office equipment, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
• Assist with errands as necessary
• Inventory and order office materials, supplies, and services as needed
• Complete work schedules, manage calendars, and arrange appointments
• Prepare and proofread data and other information, such as records or reports
• Type, format, proofread, and edit correspondence and other documents using a computer
• Handle confidential and non-routine information when necessary
• Other duties as assigned

Requirements

• High School Diploma (or GED or High School Equivalence Certificate)
• 2-3 years of work experience in an office setting

Skills

• Administrative skills and experience
• Strong attention to detail
• Organized with the ability to multi-task in a fast-paced environment
• Excellent verbal and written communication skills
• Proficient knowledge of Microsoft Office programs (Word, Excel, Outlook, etc.)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is largely sedentary; however, some filing is required, which may involve lifting files, opening filing cabinets, and bending or standing as necessary.

Work Environment

This job operates in an office environment. Must be able to sit and/or stand for extended periods of time.