Administrative Assistant

Job Type: Regular
Pay Range: $29.35 - $35.71 Hourly
FLSA Exemption Status: Non-Exempt

About The Opportunity

We are seeking an Administrative Assistant to manage a variety of important administrative, recruitment, travel, reception, accounting, and docketing tasks. This position reports to the Administrative Manager and works closely with the administration team.

Responsibilities

• Recruitment Coordination: Lead all aspects of departmental recruitment: work with hiring manager and the assigned talent acquisition business partner to open recruitments, draft requisition plans, coordinate screening, interviews, and onboarding.
• Travel Administration: Oversee end-to-end travel logistics: book flights and hotels, register for conferences, manage reimbursements, per diem, and submit Workday spend authorizations and expense reports.
• Accounts Receivable:
  • Prepare and send monthly discovery statements.
  • Process payments received, primarily for public records, discovery requests and related services.
  • Prepare and submit weekly deposits promptly and accurately.
• Docket Management: Assist in reconciliation of daily court dockets, with internal calendaring systems.
• Reception Support (Backup): Provide welcoming, professional front-desk coverage when the primary receptionists are unavailable: handle phones, greet visitors, route inquiries, and maintain office security protocols.
• Perform other administrative and legal support duties as assigned.

Requirements

Knowledge, Skills, and Abilities (KSAs)

• Principles and practices of administrative support services administration in the public sector, including methods and techniques used in financial administration, personnel administration, purchasing, project management, and contracting.
• Procedures and techniques of budget preparation and accounting, and the ability to implement and maintain standard filing and accounting systems.
• Principles and practices of sound business communication; correct English usage, spelling, punctuation, grammar, and composition.
• Skills to organize and maintain office/administrative systems and procedures.
• Ability to understand, interpret, and apply County and department policies, procedures, and technical materials.
• Compose correspondence requiring a high degree of initiative and judgment.
• Define administrative problems and recommend and implement solutions.
• Follow complex oral and written instructions.
• Manage multiple and rapidly changing priorities.
• Work independently and prioritize time and work assignments effectively.
• Implement and maintain standard filing systems.

Minimum Qualifications

• Graduation from high school or possession of a G.E.D. equivalent.
• Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
• Possession of an Associate degree or Professional Certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Additional Requirements

• Criminal background check.
• Must obtain Criminal Justice Information Services (CJIS) Certification within 30 days of employment.

About The Department/Division

The Washington County District Attorney’s Office serves one of Oregon’s most diverse and fast-growing communities. The office is committed to ensuring public safety, delivering justice with integrity, and supporting victims through fair and timely prosecution of criminal offenses. The DA’s Office works closely with local police departments, regional law enforcement partners, county agencies, state courts, community corrections, and statewide criminal justice organizations to strengthen community safety.