Administrative Assistant

Historic Main Street Van Wert – 136 E. Main St., Van Wert, OH 45891

About the role

The Administrative Assistant supports Main Street Van Wert’s mission to stimulate growth and development in historic downtown Van Wert. This part-time (20 hours/week) position reports directly to the Executive Director.

Responsibilities

• Assist and coordinate downtown promotional events and activities through planning, design, and implementation.
• Build and maintain working relationships with the board of directors, business owners, organizations, and the public.
• Prepare reports for Heritage Ohio, Main Street America, the Board of Directors, and the Executive Director.
• Support historic preservation education and projects for downtown.
• Assist the Executive Director in meeting organizational goals.
• Manage administrative tasks including record keeping, accounting, purchasing, and other office activities.
• Assist in fundraising efforts led by the Executive Director.
• Attend training sessions provided by Heritage Ohio, Main Street America, and Main Street Van Wert.
• Oversee social media management, website administration, and preparation of board meeting agendas and materials.
• Attend monthly board meetings and oversee committees within the board.

Requirements

• 1+ years of education or experience in at least one of the following: marketing, finance, public relations, event planning, or administrative work.
• High School Diploma required; Associate Degree preferred.
• Knowledge of QuickBooks, Jotform, Canva, Zeffy, and other computer systems is preferred.
• Able to work independently.
• Strong communication skills with both individuals and groups.
• Appreciation and understanding of community involvement.
• Professional representation of the organization on and off the clock.
• Valid driver’s license.

Physical Demands

• Primarily desk and office work related to event planning and coordination.
• May require light lifting of materials and supplies up to 50 pounds.
• Occasional standing, walking, and setup assistance during events.
• Expected to represent the organization at functions, meetings, events, and programs.

Pay

$16–18 per hour, based on experience.