Administrative Assistant

As part of a global community of talented people, you will grow and thrive working on advanced technologies for greener, safer and smarter mobility. Our company culture gives all employees the opportunity every day to #Dare.Care.Share. You will receive a best-in-class, total compensation package that provides a comprehensive benefits program with real financial value.

About The Role

As an Administrative Assistant, you will look after the administrative needs of the entire San Mateo site, which houses creative teams working to redefine our business and bring new ideas to life. This position interacts with the entire team of around 40 people to support their roles by handling key administrative tasks for the site. This is an onsite role, 5 days a week.

Responsibilities

• Assist directors and/or managers with administrative organization tasks: diaries, reminders, presentations, meetings, travel, visas, etc.
• Regularly sort paper and electronic files.
• Track purchase orders, stationery supplies, and other materials.
• Greet visitors, customers, and suppliers; direct them, note messages, and plan meetings.
• Monitor the reporting of certain indicators and keep dashboards up to date.
• Work with several contacts from different departments, possibly in a bilingual context.
• Carry out additional administrative activities for support services (HR, Purchasing, Vehicle fleet, reception, etc.).
• Organize and manage events for a department, service, or sector.
• Organize files and keep site postings and information pages up to date.
• Manage purchasing of all site supplies, including placing orders in EProc, using Pcard, tracking, and doing related expense reports.
• Purchase office supplies, snacks, coffee, etc., and ensure enough supplies are on site.
• Assist with shipping by arranging labels, packaging, and coordination of pickup and deliveries with shippers.
• Organize and manage events for the site.
• Maintain the health and safety checklist monthly, deal with discrepancies, and keep the site organized and clean.
• Help staff find storage as needed and coordinate maintenance needs with the landlord.

Requirements

• Experience with administrative work for teams of more than 20 people.
• Experience working with purchasing systems.
• Experience with shipping packages and dealing with shippers.
• Proficiency with Google G-suite tools.
• High School degree; additional qualification as an Administrative Assistant or Secretary is a plus.

Pay

Starting at approximately $43.00 per hour. Final hourly rate will be determined based on experience, skills, and qualifications.