Administrative Assistant

The Administrative Assistant supports the day-to-day operations of the office by providing administrative, organizational, and employee support services. This role serves as a key resource for maintaining an efficient, professional, and welcoming workplace environment.

Responsibilities

• Provide general administrative support to departments and team members as needed.
  • Perform data entry, filing, document management, and records maintenance.
  • Prepare, format, and distribute correspondence, reports, and other business documents.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Provide backup support for the Executive Assistant as required.
• Maintain a professional, organized, and efficient office environment.
  • Monitor inventory levels and coordinate ordering and replenishment of office supplies.
  • Afford assistance with the maintenance and coordination of office equipment, including printers, copiers, and other shared resources.
  • Cook with external vendors and service providers to support office operations.
  • Provide administrative and coordination support to the Rochester Facilities team, including assisting with facility-related requests, workspace readiness, office moves, vendor scheduling, and general workplace initiatives.
• Schedule and coordinate meetings and conference room reservations.
  • Afford meeting logistics, including room setup and preparation of materials.
  • Support employee events, office activities, and company initiatives.
  • Cook with company swag inventory and distribution in partnership with the Marketing team.
• Serve as a welcoming point of contact for employees, visitors, candidates, and business partners.
  • Respond to general inquiries and direct requests to the appropriate resources.
  • Help foster positive and professional workplace experience.

Requirements

• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong customer service orientation and professional interpersonal skills.

Preferred Experience

• Supporting a fast-paced corporate office environment.
• Able to work independently while collaborating effectively with cross-functional teams.
• Strong attention to detail and problem-solving skills.
• Proactive mindset with the ability to anticipate needs and take initiative.

Education And Experience

• A high school diploma or equivalent required.
• An associate's or bachelor's degree preferred.
• 2+ years of previous experience in an administrative, office support, coordinator, or receptionist-related role.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodation may be made for qualified individuals with disabilities if necessary to perform the essential functions of this position.

The noise level in the work environment is usually moderate.