Administrative Assistant

About the role

As an Administrative Assistant at TQL, you will directly support a senior leader, ensuring their day-to-day operations run efficiently and effectively. This role requires a highly organized, proactive professional who can anticipate needs, manage competing priorities, and operate with a high level of discretion. You’ll play a key role in keeping business initiatives moving forward by managing schedules, coordinating communication, and supporting administrative and operational needs in a fast-paced environment.

Responsibilities

• Manage a complex, fast-moving calendar, including scheduling meetings, while helping prioritize requests and protect leader focus time
• Coordinate meetings, ensuring all logistics and agendas are prepared in advance
• Prepare, edit, and format correspondence, presentations, with a high level of accuracy and professionalism
• Track priorities, deadlines, follow-ups, and next steps to ensure key deliverables are executed on time
• Support ongoing projects and initiatives by coordinating with cross-functional teams and helping connect the right stakeholders, resources, and information
• Provide flexible support across multiple leaders or departments during peak periods, coverage gaps, or shifting business priorities
• Maintain organized systems for files, documents, and communications
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment
• Provide occasional logistical support related to scheduling and coordination outside of standard business activities

Requirements

• 1+ year of administrative, office support, or supporting multiple stakeholders
• Strong proficiency in Microsoft Office (Outlook, Excel, Word, Teams, PowerPoint)
• Highly organized with the ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and a proactive, solutions-oriented mindset
• Ability to anticipate needs, adapt quickly to changing priorities, and make sound decisions with limited direction
• High attention to detail with strong proofreading capabilities
• Demonstrated professionalism, discretion, and sound judgment
• Ability to build trust with leaders and teams quickly

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1, etc.) will not be considered.

Benefits

• Competitive compensation and bonus opportunity
• Comprehensive benefits package:
  • Health, dental, and vision coverage
  • 401(k) with company match
  • Employee perks including discounts, financial wellness planning, tuition reimbursement, and more
• Work for a rapidly growing, multi-billion-dollar company
• Certified Great Place to Work with 900+ lifetime workplace award wins