Administrative Assistant

POSITION RESPONSIBILITIES AND DUTIES

• Provide general administrative support to office teams, employees, and guests.
• Aid office operations including guest relations, answering phones, desk assignment, mail management, and overall office management procedures or facility management.
• Serve as point of contact for office logistics including building access, desk set up, and parking access.
• Maintain office calendar including scheduling meetings, events, interviews, and guest appointments.
• Responsible for office presentation, cleanliness, maintenance, and guest experience.
• Cook up with vendors for general equipment and services repairs or updates.
• Serve as a liaison with other departments and help resolve day-to-day issues.
• Provide technology support and troubleshooting assistance for office equipment including printers, mobile devices, video conference equipment, conference functioning, and local server maintenance.
• Aid with onboarding new hires, ordering equipment, office access, preparing workstations, and any other logistical support to ensure a positive experience.
• Order and maintain inventory of company apparel, PPE, and swag.
• Order office and breakroom supplies while keeping monthly budget in mind.
• Maintain kitchen supplies, snacks, beverages, and order meals as necessary.
• Support with fleet and asset assignment and maintenance.
• Aid with maintaining and updating files, databases, records, and/or other documents.
• Coordinate internal/external meetings, support with travel and lodging coordination.
• Assist with company event coordination, office celebrations, and outreach efforts.
• Support with communications as necessary.
• Aid with auditing reports, coding invoices, and expense reporting as necessary.
• Maintain safety procedures, office/jobsite postings, and first aid kit(s) to ensure compliance with local, state, and federal laws.
• Run miscellaneous errands; pick up deliveries as required or directed during business hours.

SKILLS OR EXPERIENCE REQUIREMENTS

• High school diploma/GED, technical degree a plus.
• Minimum of 3 years administrative experience or equivalent combination of education and experience.
• Knowledge and use of Microsoft 365 (Word, Excel, PowerPoint, and Teams).
• Knowledge in general office procedures, video conferencing equipment, and office machines.
• High proficiency in English verbal communication skills including professional telephone manner.
• High proficiency in written communication skills including business writing skills.
• Maintain appropriate levels of confidentiality.
• Skilled at managing multiple projects and tasks.
• Reliable, dependable, resourceful, and flexible.