Administrative Assistant

Duties & Responsibilities

• Communication and Coordination: Serve as a point of contact for inquiries related to permitting processes. Coordinate with internal departments or external agencies involved in the permitting process. Schedule meetings, inspections, or other activities related to permits. Record-Keeping and Documentation: Maintain organized records. Update databases or filing systems. Generate reports or summaries of various projects.
• Compliance Monitoring: Alert appropriate parties to upcoming expirations or renewals. Assist in preparing reports or documentation required for compliance audits.
• Administrative Support: Provide general administrative support such as answering phones, responding to emails, and managing calendars. Prepare correspondence, memos, or other documents related to permitting activities. Assist with budget tracking or financial transactions related to permits.

Qualifications

• Strong analytical skills to create and interpret reports.
• Excellent written and verbal communication skills.
• Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel.
• Must be able to type 60 wpm.
• Excellent time management skills and the ability to prioritize work.
• Must currently be eligible to work in the United States of America.
• High School diploma or GED.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets.
• Must be able to push, pull and/or lift up to 15 pounds at a time.
• Able to handle stressful situations in a calm and courteous manner at all times.
• Requires working under stressful conditions to meet deadlines and company needs.