Administrative Assistant

Summary

Responsible for assisting with office regular daily administrative route reconciliation. Balance A/R and cash to ensure balancing across all systems. Order merchandise for resale, employee uniforms and donation merchandise. Receives reviews, coordinates and tracks product and merchandise donations. Track and reconcile inventory of resale merchandise and uniforms. Coordinate employee TABC licensing. Manage Tel Sell accounts.

Job Duties

• Route reconciliation
• Order, receive, dispense and inventory employee uniforms
• Order, receive, sell and inventory resale merchandise
• Order, receive and keep adequate stock of donation merchandise
• Submit monthly resale merchandise inventory to Corporate monthly
• Balance A/R and cash daily across all systems to ensure accuracy
• Receive, review, coordinate and track all donations
• Coordinate community involvement opportunities
• Enter A/P invoices into SmartClient
• Setup and maintain customer accounts
• Complete and submit paperwork for SAFB passes for all employees/vehicles
• Coordinate events
• Manage Tel Sell
• Coordinates employee TABC licensing to ensure compliance
• Phone coverage
• Hot shot processing
• Customer inquires
• Develop sales reports as requested
• Process and track NSF checks
• Perform other duties as assigned

Requirements

• Good communication skills and ability to partner and collaborate effectively with others
• Time management skills; detail oriented
• Knowledge of iPad/Computer applications and operations
• Able to multitask

Qualifications

• Ability to work and drive positive results in a fast-paced, team environment
• High School Diploma or GED
• Must be at least 21 years of age
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Basic knowledge of general office equipment

Preferred Qualifications

• A team player with a readiness to communicate often and effectively
• Strong organizational skills with the ability to manage time and multiple projects
• Some knowledge of basic accounting principles

Physical Requirements

• Ability to sit for extended periods of time
• Ability to bend and occasionally squat
• Occasional carrying and reaching
• Lifting up to 50 lbs. overhead

Benefits

• Medical, dental, vision coverage in addition to life and disability insurance plans
• Paid Vacation and Paid Holidays
• Retirement and Savings (401K) Plan