Administrative Assistant

Min USD $35,000.00/Yr. Max USD $40,000.00/Yr.

About the role

The Administrative Assistant will be the first point of contact for our program. In addition to clerical duties, you will engage and assist with program participants and individuals we serve. As a member of S:US, you are committed to acting with integrity, treating people consistently, honestly, and fairly to help them achieve their own goals and the goals of the agency.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing, and arranging for deliveries.
• Exercise discretion in handling sensitive information as required by HIPAA and Agency guidelines.
• Handle all internal and external communications using phone, email, and written correspondence.
• Manage a phone system with multiple lines.
• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors.
• Arrange, schedule, and coordinate the office calendar.
• Prepare and edit communications, presentations, and other documents.
• Database management including data entry into Excel and Electronic Health Records (EHR) systems.
• File and retrieve documents and reference materials.
• Provide timely, accurate, and clear documentation according to established policies and procedures.
• Handle demands by responding effectively to challenges, deadlines, and emergencies.
• Respond to consumer needs promptly, accurately, and with courtesy and respect.
• Represent the organization in a positive and appropriate manner to outside resources.
• Support the mission and values of S:US and address behavior that undermines group effectiveness or is inconsistent with core values.
• Additional duties as assigned.

Requirements

• High School Diploma or equivalent required.
• A minimum of one-year experience in an administrative setting.
• Computer literate in Microsoft Suite (Word, Excel, Outlook).

Qualifications

• Some knowledge or experience working in the social service or related field is preferred.
• College or continuing education preferred.
• Bilingual (English/Spanish) speaking preferred.

Pay

Min USD $35,000.00/Yr. Max USD $40,000.00/Yr.