Administrative Assistant

Job Description

Making a memorable first impression to callers and visitors to our office, including ensuring that the office space is first class.
Coordinating client meetings, including scheduling & preparing conference rooms, ordering lunches, preparing materials, etc.
Backup to answering phones
Help with maintaining breakroom, stocking supplies, setup/clean up when office lunches are brought in.
Scheduling and coordinating office events, such as lunch & learns, happy hours, training sessions, busy season activities, town hall meetings, etc.
Maintaining office calendar and creating the monthly office newsletter
Receiving/sending mail and express packages
Utilizing various software tools and applications
Typing correspondence, reports and other documents as needed
Scanning, copying, printing, binding and filing projects
Coordinating travel arrangements, hotel rooms, and rental car reservations for office associates

Marketing Conduit Responsibilities

Supporting local events and sponsorships, including venue selection, invitations, ordering food, name badges, swag purchases, etc.
Coordinating registrations, payments and approvals for event participation
Maintaining marketing materials, giveaways, collateral and supplies in the office
Assembling physical and digital sales packets as needed for advisors
Being a local liaison to the corporate marketing team
Identifying office associates and activities for social media and public relations use
Assisting with Salesforce updates, PowerPoint presentations, prospect / client list creation, etc.

Your Desired Skills, Values & Experiences

• 2+ years in a professional office setting
• Experience coordinating the logistics of meetings and events
• Knowledge of various tax software packages, a plus
• Experience working in a deadline focused environment
• Strong ability to communicate verbally and in writing across all levels of the firm
• Intermediate knowledge of Microsoft Word, Adobe PDF, PowerPoint and Excel
• Ability to display a professional office demeanor and business etiquette
• Willingness to tackle new challenges and projects
• Able to learn new processes and best practices
• Desire to find new opportunities to bring value to the role
• Able to multi-task while providing outstanding customer service to external and internal clients

We Put People First in all that we do

This includes benefits focused on physical and mental health, paid time off for volunteering and diversity-related activities, flexible work arrangements, and more. When you join Rehmann, you become part of a firm dedicated to helping Empower Your Purpose, whatever it may be. Rehmann is an Equal Opportunity Employer.