Administrative Assistant

Duties and Responsibilities

1. Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner
2. Receive and direct visitors and clients
3. Conduct general clerical duties including photocopying and mailing
4. Maintain electronic and hard copy filing systems
5. Retrieve documents from filing systems
6. Handle requests for information and data
7. Resolve administrative problems and client inquiries
8. Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails
9. Open, sort and distribute incoming correspondence
10. Cook up and maintain records for staff
11. Incoming shipment receipt & notification
12. In coordination with Office Manager & Inventory Control oversee the Log10 Shipping Program and complete monitoring & verification activities
13. AP/AR support for Office Manager
14. Provide administrative assistance to the COO
15. Operation of the business office in the absence of the Office Manager
16. Administrative support for the COO
17. Other Duties as Required

Qualifications

• Minimum Qualifications: Education—High school diploma or GED; A.A or bachelor’s degree in management, business, or IT preferred
• Specialized Knowledge—Highly Proficient in QuickBooks Accounting Software; Advanced Computer Skills; ERP Knowledge
• Skills—Ability to Follow Written and Verbal Direction; Excellent Written and Verbal Communication Skills; Excellent time management skills and ability to multi-task and prioritize work
• Other Characteristics—Attention to Detail; Able to Work Independently; Able to Make Sound Decisions; Positive Attitude and Ability to Work as Part of a Team
• Professional Certification(s)—QuickBooks Certification; Administrative Professional or Administrative Assistant certifications, a plus
• Experience—At least 3 years’ experience in an office environment in an administrative role