Administrative Assistant

About the role

Pennoni is hiring an experienced Administrative Assistant to support our Engineering operations on a full-time, direct basis at our Leesburg, VA office.

Responsibilities

• Perform office administrative tasks
• Data entry into Deltek
• Proofreading, formatting, and finalizing proposals, reports, and other documents
• Taking meeting minutes
• A/R Collections
• Manage office supplies
• Coordinate facility maintenance
• Coordinate in-house meetings
• Mail shipping and receiving

Requirements

• 2–5 years of experience
• High School Diploma (required)
• High level of proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational skills with attention to detail and accuracy
• Able to work independently and collaboratively
• Deadline-oriented and capable of multitasking

Preferred Qualifications

• Experience in the AEC (Architecture, Engineering, Construction) industry
• Associate’s degree
• Proposal writing experience
• Experience responding to RFP/RFQs
• Ability to effectively interact with both external and internal clients
• Certified Notary

About Pennoni

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a vibrant team of innovators shaping the future. Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We’re all about helping you build your career while fostering a great workplace culture—here, you'll work with supportive, talented teammates and find pride in your contributions.