Administrative Assistant

Responsibilities

- Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). - Provide prompt and professional service to all internal and external clients. - Prepares and distributes internal communications and serves as a central clearing position for general information. - Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. - Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. - Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. - Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. - Maintain supervisor's calendar, schedule meetings and conference rooms for Department. - Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. - Provide support by photocopying, filing, and sending faxes as needed. - Pulls and put files to dead storage as required.

Requirements

- Associate degree in Business Administration or related discipline - Minimum 2 years' experience in office administrative work - Computer, filing, and 10-key skills required - Attention to detail is necessary; strong analytical skills favored - Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred - Prioritize and manage multiple tasks, changing priorities as necessary - Work under pressure and adapt to changing requirements with a positive attitude

Qualifications

- Oral and written communication skills as required for the position - Self-motivated, proactive and an effective team player - Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Benefits

- ESOP - Employee Stock Ownership - 401k - Annual bonus program based upon performance, profitability, and achievement - 17 PTO days per year plus 10 paid holidays - Medical, Dental, Vision Insurance - Term Life, AD&D Insurance, and Voluntary Life Insurance - Disability Income Protection Insurance - Pre-tax Flexible Spending Plans (Health and Dependent Care) - Charitable Giving Match with our Rosendin Foundation