Administrative Assistant

About the Role

The Administrative Assistant provides professional administrative and back office support to employees, visitors, and business partners. This position serves as the initial point of contact for job applicants, new hires, and guests. Responsibilities include office administration, training and development support, event coordination, and recruiting assistance to ensure a positive experience for guests, employees, and candidates.

Responsibilities

• Greet and assist employees, visitors, applicants, and vendors in a professional and welcoming manner.
• Answer and direct incoming phone calls and respond to general inquiries.
• Receive, sort, distribute, and prepare outgoing mail, packages, and deliveries.
• Maintain office supplies, conference rooms, and common areas.
• Support training and development initiatives by scheduling sessions, preparing materials, tracking attendance, and maintaining training records.
• Assist with employee engagement activities, company events, meetings, and special programs.
• Provide recruiting support as needed, including representing the company at events.
• Assist with data entry, filing, document preparation, and record maintenance.
• Perform other administrative duties and special projects as assigned.

Qualifications

• One to three years of administrative, receptionist, customer service, or office support experience preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and maintain attention to detail.
• Ability to handle confidential information with professionalism and discretion.

Physical Demands

• Must be able to sit for extended periods of time and work directly on a computer in a high-pressure environment.
• Must be able to lift up to 25 pounds occasionally.

All of the physical demands listed are essential functions.

Benefits

• Health Insurance
• HSA with Employer contributions
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Income Benefits
• Paid Holidays
• Paid Vacation
• 401(k)
• ESOP