Administrative Assistant

This role will provide general administrative support to the Koch Capabilities, LLC Tax team in a variety of functions while ensuring strong communication and a high level of organizational effectiveness. This opportunity is an onsite position based in our Wichita, KS office.

About the Team

This role will support the Koch Capabilities Tax teams located in our office in Wichita, KS.

Responsibilities

• Work closely with our Tax team to understand priorities and assist in moving initiatives forward
• Schedule meetings and appointments
• Organize office operations and procedures
• Plan in-house or off-site events and conferences
• Coordinate domestic and international travel, including flight, hotel, and car rental reservations
• Organize visits for internal and external people
• Greet visitors and provide general administrative support
• Implement and maintain procedures and office administrative systems
• Organize induction programs for new employees and assist in the onboarding process for new hires
• Use AI-enabled productivity tools and workflow automation to support scheduling, communication, meeting preparation, information organization, and routine administrative work
• Create and maintain clear procedures, templates, and guidance that help the team adopt improved ways of working

Requirements

• Experience using Microsoft 365 applications and comfort learning AI-enabled productivity tools, automation capabilities, and digital collaboration platforms
• Successful history working collaboratively, bringing a positive customer focus mindset and ability to build meaningful relationships
• Strong organization skills with experience multi-tasking, prioritizing, and having a high attention to detail
• Demonstrated ability to learn new technology, exercise sound judgment, and apply tools appropriately when handling business information
• A continuous improvement mindset with experience identifying more efficient ways to organize work, communicate, and support a team

Qualifications (Preferred)

• Executive-level administrative experience
• Experience managing multiple large-scale projects simultaneously
• Experience leading or supporting technology and transformation efforts that improve business processes, increase efficiency, and enhance the employee experience
• Experience utilizing AI-enabled tools, workflow automation, and digital collaboration platforms to improve productivity and streamline administrative operations

Pay

Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location.

Benefits

• Medical, dental, vision, flexible spending and health savings accounts
• Life insurance, ADD, disability, retirement
• Paid vacation/time off, educational assistance
• May include infertility assistance, paid parental leave and adoption assistance