Administrative Assistant
Kanta Electric Corp. · Queens, NY · 2 wk ago
AdministrativeFull-time
Requirements
- 6-8 years of industry experience in electrical construction
- Demonstrated technical knowledge applied to previous electrical construction projects completed
- Project history should include New York City and New York State agencies such as DASNY, PANY/NJ, NYC SCA, MTA, DEP, etc.
- Proficiency with all basic MS Office software including Word, Excel, PowerPoint, Outlook, Primavera/Microsoft Project or other Project Management software, as well as Cost Coding software
Responsibilities
- Coordinate with HR & Field to track onboarding and offboarding activities
- Track and follow up on employee and manager action items
- Follow up on stalled or incomplete requests (non-technical support)
- Prepare non-technical monthly IT reports (Training, cellular, and hardware)
- Reconcile monthly expenses and invoices
- Assist with fulfilling and tracking orders
- Maintain vendor contact lists, contracts, and renewal dates (internet services, utilities, licensing)
- Track service requests and ensure follow-through
- Support recurring ISO policy and compliance requirements by:
- Managing and maintaining employee roster updates, including tracking and maintaining all Long Island employee and field staff trainings, certifications, and compliance records
- Providing ongoing support with The Onion platform and all related electrical licensing requirements
- Assisting with BEC and FDNY filings, ensuring accuracy and timely submissions, and following up with Project Managers to close out all BEC and FDNY requirements
Benefits
- Job training and mentorship
- Competitive compensation packages
- Comprehensive benefits, including medical, dental, and 401K plan
- Paid holidays and vacation
- Merit-Based Bonus
- Tuition Reimbursement Program