Administrative Assistant

About the Role

Jersey College is an institution of higher learning dedicated to excellence and innovation in nursing education, offering pathways for professional growth. Since our founding, we have graduated over 9,000 nurses.

Responsibilities

• Route and assist students, both in-person and via phone, with basic campus information.
• Answer and manage all incoming calls from a multi-line switchboard, transferring calls and taking messages as needed.
• Greet visitors and prospective students.
• Provide administrative support, including faxing, filing, and basic word processing.
• Process incoming and outgoing mail and courier packages.
• Enter data from phone inquiries into the system (e.g., name, addresses, and programs of interest).
• Compile admissions documents for student folders prior to enrollment.
• File pertinent information, including transcripts, into student files and maintain files for completeness.
• Ensure electronic copies of student records are produced and maintained.
• Identify required supplies and coordinate placement of orders.
• Proctor entrance examinations.
• Maintain test and interview schedules for management and admission representatives.
• Receive and process cash and credit card payments from customers.
• Compile and develop weekly reports.
• Perform other duties and responsibilities as assigned.

Qualifications

• High School diploma or GED.
• One (1) year of related experience (preferred).

Skills

• Proficiency in Microsoft Word and Excel.
• Excellent organizational, analytical, and problem-solving skills.
• Exceptional customer service, listening, and teamwork skills.