Administrative Assistant

About the role

The Administrative Assistant serves as the central administrative and operational support resource for the facility. This role ensures smooth daily office operations, providing administrative assistance for leadership and staff, purchasing and supply systems, coordinating hospitality and events, and maintaining regulatory and facility documentation.

Responsibilities

• Maintain daily office operations to ensure efficiency, organization, and alignment with company policies
• Serve as the primary point of contact for office-related needs and inquiries
• Maintain office systems, processes, and procedures to support smooth operations
• Manage office access, security coordination, and visitor logistics as needed
• Maintain inventory of office supplies, kitchen items, and essential materials
• Aid in vendor coordination for services such as office supplies, equipment, and maintenance
• Process office-related invoices
• Ensure the office environment is clean, safe, and fully functional
• Monitor and report facility-related issues, coordinating timely resolution
• Assist leadership with scheduling guest visits, audits and tours
• Maintain schedules or logs for office usage, visitors, or shared spaces as needed
• Coordinate logistics for training sessions

Required Qualifications

• A high school diploma or equivalent
• 2-4 years of administrative, office management, or operations support experience
• Bilingual English/Spanish verbal and written language skills required
• Strong organizational and time management skills
• Ability to work independently and manage multiple priorities
• Demonstrated technical aptitude with the ability to troubleshoot common office technology issues
• Proficiency in Google Suite and standard workplace tools
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal and customer service skills

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Benefits

At Inmar, Compensation Reflects Our Belief In Integrity, Transparency, And The Value Of Individual Contributions. The Hiring Range For This Position Is 19.63 - 32.72 USD Hourly The final offer may vary based on factors such as geographic location, job-related skills, education, certifications, work experience, and other relevant considerations. Depending on the job level and role, it may include: Annual discretionary bonuses through our Core Company Performance Bonus PlanEquity grants, sign-on bonuses, and other tailored incentive opportunitiesAdditional discretionary compensation, such as:Growing Revenue IncentivesCorporate or VIP BonusesDeferred compensation opportunities The actual annualized salary offered at the time of hire will be communicated in the candidate’s offer letter. We remain committed to fairness and transparency across all locations. Where required, including for remote-eligible roles, local pay ranges are disclosed in accordance with applicable laws and regulations. We are an Equal Opportunity Employer, including disability/vets. Recruitment Fraud Notice: Recruitment fraud is an increasingly common scam where individuals pose as employers to offer fictitious job opportunities. Scammers sometimes impersonate Inmar recruiters on LinkedIn and other channels. We will never ask for payment or sensitive personal information during the hiring process. Verify any role on our official Workday Careers site and learn how to spot scams in our full notice. This position is not eligible for student visa sponsorship, including F-1 OPT or CPT. Candidates must have authorization to work in the U.S. without the need for employer sponsorship now or in the future.