Administrative Assistant

About the role

The Administrative Assistant oversees daily office operations while providing administrative support to assigned leaders. This role serves as a central point of coordination for calendar management, meeting planning, travel arrangements, office administration, and departmental support. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Perform day-to-day office operations to maintain a professional and efficient work environment.
• Manage applicable HMC distribution lists and coordinate BTS tickets related to Alpharetta office operations.
• Coordinate employee experience initiatives, celebrations, office culture programs, and office events.
• Maintain a welcoming, professional, organized, and fully functional office environment.
• Ensure the cleanliness and overall appearance of the office, including the kitchen, conference and huddle rooms, and supply and printer areas on a daily basis.
• Order and restock office supplies, equipment, snacks, beverages, kitchen organization, and facility-related needs. Partner with vendors to support office operations.
• Coordinate meetings and special events, including related arrangements and logistics.
• Manage incoming and outgoing mail services, including package distribution, notification to recipients of heavy or oversized deliveries, and preparation of FedEx shipments for pickup.
• Coordinate new-hire workspace setup and onboarding logistics, including building and garage access badges.
• Maintain office records, invoices, warranties, supply inventories, and overall administrative procedures.
• Manage moderately complex calendars for assigned leaders.
• Coordinate internal and external meetings, optimize schedules, and proactively resolve conflicts.
• Prepare meeting materials, agendas, and supporting documentation as needed.
• Coordinate conference room reservations and virtual meeting logistics.
• Coordinate domestic travel arrangements for assigned leaders, ensuring plans are accurate, efficient, and aligned with company policies and procedures.
• Prepare and submit accurate expense reports in a timely manner and in accordance with company policies and procedures.
• Draft professional correspondence, meeting invitations, and departmental communications as needed.
• Support assigned leaders with special projects and administrative initiatives.

Requirements

• High School Diploma or GED (or equivalent) required.
• Undergraduate degree or equivalent preferred.
• 1 to 2 years of experience in office management, administrative support, administrative coordination, or a related field required.
• Experience coordinating meetings, events, and departmental off-site meetings required.

Skills

• Detail-oriented, self-starter who takes initiative, can prioritize, work independently with limited direction, and multitask in a busy environment.
• Ability to accept new responsibilities, adapt to changes in procedures and processes, and work as a team.
• Time management skills with a proven ability to meet deadlines.
• Ability to handle multiple priorities from various constituents with tight deadlines in a fast-paced environment.
• Strong time management, organizational skills, and attention to detail.
• Proficient with Microsoft Office Suite or related software. Workday, Pereview, and database software are a strong plus.
• Familiarity with travel-management systems and expense-reporting platforms.
• Demonstrated ability to work independently with limited direct supervision.
• Demonstrated ability to exercise excellent judgment and discretion in handling highly confidential information.
• Strong written and verbal communication skills and proven ability to communicate clearly and professionally with individuals at all levels, internally and externally.
• High degree of professionalism and confidentiality, a strong work ethic, a sense of responsibility, and integrity.
• Excellent teamwork and interpersonal skills.
• Ability to resolve problems independently and work with high autonomy and responsibility.
• Excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.
• Strong sense of ownership and accountability.
• Anticipates needs and addresses problems proactively.
• Works effectively both independently and collaboratively across departments.

Benefits

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and more.

Pay

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and experience. We believe in the importance of pay equity and consider internal and external factors as part of every final offer.