Administrative Assistant

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies to change the world. We unite scientific minds with entrepreneurial builders and capital to take courageous leaps in human health and sustainability, accelerating progress in areas like cancer detection, treatment, and nature-positive agriculture. Our unique model combines life science innovation, company creation, and capital investment, enabling transformative impact for people and the planet. Flagship-founded companies have addressed urgent global challenges, including vaccinating billions against COVID-19, curing intractable diseases, and improving agricultural resiliency and sustainability. The company has been recognized on FORTUNE’s “Change the World” list and Fast Company’s “World’s Most Innovative Companies” list.

About the Role

We are seeking an Administrative Assistant to provide high-quality administrative and operational support that enables leaders and teams to operate efficiently. This role involves managing calendars, coordinating meetings and travel, planning events, preparing materials, and supporting day-to-day business operations. The successful candidate will support our Chief Scientific Officer of Pioneering Medicines and the Research leadership team, thriving in a fast-paced, collaborative environment while managing competing priorities with exceptional organization and professionalism.

Responsibilities

• Assist several leaders with calendar management, including planning and scheduling regular and one-off meetings.
• Manage travel arrangements and expense reporting for leadership.
• Partner with leadership to prepare and deliver meetings, agendas, reports, and presentations.
• Support department communications initiatives, including regular updates to colleagues and leadership.
• Organize team events and engagement activities to boost employee morale.
• Act as the point of contact for department guests before, during, and after visits.
• Plan and manage department events such as Scientific Advisory Board meetings, offsites, team meetings, and celebrations.
• Help manage and optimize office space and support office or laboratory relocations to minimize disruption.
• Troubleshoot minor technical issues (e.g., conference room setups, Teams glitches, forgotten laptop chargers) as the first line of support for IT.
• Provide occasional administrative backup support to key team members during vacations or leaves.
• Participate in special projects based on interests, career goals, and capacity.

Qualifications

• At least 3+ years of experience supporting leaders or teams in a complex environment.
• Ability to work with minimal supervision and maintain a high standard of confidentiality.
• Demonstrated flexibility and professional maturity to anticipate needs and prioritize effectively.
• Experience managing conflicting priorities and delivering critical assignments on time and within budget.
• Positive “can-do” attitude, strong teamwork skills, and excellent judgment.
• Proficiency in calendar management, event planning, and meeting scheduling.
• Highly proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Excellent written and verbal communication skills, with keen attention to detail.
• Experience interacting with senior leadership.
• Ability to thrive in a fast-paced organization with competing priorities.

Pay

The salary range for this role is $120,000 - $145,000. Compensation will depend on a candidate’s qualifications, skills, competencies, and experience.

Benefits

• Healthcare coverage.
• Annual incentive program.
• Retirement benefits.
• A broad range of other benefits.