Administrative Assistant

Ergon Marine & Industrial Supply, Inc. (EMIS) supports vessels and tows along the Mississippi River from facilities in Vicksburg, MS, Wood River, IL, and Memphis, TN. As a subsidiary of family-owned Ergon, we offer a chance to be part of the river-crew support team.

About the role

This position is based at our Wood River, IL location. If you are a hard-working person who likes to help others and take pride in your accomplishments, this administrative assistant role may be a great fit.

Responsibilities

• Create invoices in SAP for Ergon Marine customers based on received tickets.
• Prepare requisitions and purchase orders for vendors and service providers; scan and send through the accounts payable system.
• Process COD transactions: reconcile daily sales paperwork with credit card receipts, create SAP invoices, and complete credit card recaps.
• Process Chevron and Exxon Mobil orders according to company requirements.
• Resolve purchase order and invoice issues with the Jackson office, outside vendors, and customers.
• Perform inventory updates through the purchase order process and conduct inventory control cycle counts.
• Complete end-of-month and end-of-year procedures.
• Procure and distribute office supplies as needed.
• Enter department and vessel grocery orders into SAP.
• Process p-card statements for EMIS credit card holders.
• Support the business with any additional duties as required.

Requirements

• High School Diploma or GED.
• At least five years of experience in an office position with knowledge of bookkeeping, typing, data entry, and processing.
• Computer competency, including training in SAP (preferred).
• Strong communication, organizational skills, and attention to detail.
• Excellent understanding of inventory and controls.

Benefits

• 401(k) matching.
• Health, life, and dental insurance.
• Paid holidays, vacation, and sick leave.
• Tuition assistance.
• Profit sharing.