Administrative Assistant

Shift: 40 hours per week, 8 hours per day, standard business hours

About the Role

This role sits within a global materials science and technology company's corporate headquarters, supporting the Law and Litigation department with day-to-day administrative and clerical work.

Top Skills

• Calendar and travel coordination
• Expense reporting and purchase order processing
• Office administration and document management

Responsibilities

• Manage routine daily administrative tasks and details
• Independently gather information using established procedures
• Identify issues and recommend solutions to improve workflow
• Ensure office coverage during normal business hours
• Manage calendars, phone coverage, and travel arrangements
• Plan offsite meetings and events
• Process expense reports
• Manage and maintain office supplies
• Initiate and manage purchase order processes
• Provide backup administrative support across the organization

Requirements

• High school diploma or GED, or equivalent experience
• 1 to 3 years of experience as an administrative assistant or in a related role
• Comfortable managing multiple tasks and priorities with general supervision
• Strong computer and technology skills, able to adapt to new tools and processes
• Able to handle confidential information with discretion

Preferred Qualifications

• Experience with Concur or similar expense reporting systems
• Experience supporting a legal or corporate services department