Administrative Assistant

Full-time, 40 hours per week. Schedule: Monday - Friday, 8:00 AM - 4:30 PM (hours may flex slightly based on site needs). No weekends or holidays.

About Us

Join Ecumen, a leading nonprofit senior living provider committed to advocating for older adults through exceptional housing, compassionate healthcare, and innovative services. With over 160 years of experience, we proudly rank as Minnesota’s 8th largest senior living organization. Be part of a team that makes a meaningful impact, supporting our mission to serve older adults, while fostering inclusivity and belonging in everything we do.

Responsibilities

• Answers the phone politely and attentively, screens calls, routes calls, and takes messages for residents and staff.
• Composes, types, copies, and disseminates special reports, documents, correspondence, and provides clerical assistance as directed from various departments and staff.
• Organizes and maintains filing systems including assembling medical charts, organizing and purging medical records.
• Sends and receives fax transmissions.
• Assists with inventory control and purchasing and ordering medical and office supplies.
• Performs errands for the organization.
• Conducts projects.
• Performs other duties as assigned.

Requirements

• High School diploma or GED equivalent.
• Excellent customer service and phone skills.
• Ability to communicate effectively both verbally and in writing.
• Proficient with Microsoft Office Suite.
• Ability to meet deadlines despite distractions and interruptions.
• Ability to follow all safety rules, regulations, policies, and procedures of the facility, including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to Know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations.

Preferred Qualifications

• Prior customer service experience.
• Experience working with seniors.
• Able to prioritize and organize work effectively and efficiently.
• Able to work independently and be a self-starter.
• Able to maintain confidential treatment of information and communications.

Pay

The targeted pay range for this job is $21 - $24 per hour. Ecumen considers a variety of factors when determining new hire pay, including experience, qualifications, and, when applicable, certifications, licenses, and education.

Benefits

Ecumen offers a comprehensive benefits package to our team members. Learn more.